personal assistant Remote
Job description
Personal Assistant - Home Based - ARD913114
Are you an experienced Personal or Executive Assistant?
We have an exciting opportunity for an experienced Personal Assistant to join our team and assist our Distribution Management Team.
What you will do as a Personal Assistant:
- Accountable for the management of the above teams diary and event planning.
- Managing day-to-day activities, deadlines and responsibilities.
- Ensuring all business logistics, meetings, travel, administration and general support duties are undertaken.
- Ensuring high standards are maintained.
- Being proactive in managing issues and coordination with other part of the business and wider Advisory with thought, speed, and accuracy.
- Working intelligently and proactively to minimise administrative and maximise time available for trading activity for Distribution management.
- Responsible for effective management of Distribution Leadership, meeting responsibilities including preparation for meetings and ensuring key actions delivered to time and cost.
- Proactively manage deadlines, ensuring necessary actions are taken on their behalf, making necessary decisions in their absence.
- Organise incoming information, filtering, executing without escalation where possible and keeping abreast of all priorities and actions.
- Maintain and build strong relationships with key external and internal contacts and line reports of the Management Team to ensure awareness of key areas of focus. Act as a sounding board for any issues which may need escalation and ensure management are informed as appropriate.
- Coordinate key activities including sign off in accordance with governance requirements.
- Diary Management, scheduling meetings and workshops
- Act as main point of contact via email and telephone with direct reports
- Ensure busy diary commitments, papers and travel arrangements are managed effectively.
- Complete expense forms on a monthly basis.
- Make sure all documents are saved into the correct files and updated on daily basis when used.
- Get accounts set up for new joiners and maintain record of Confidentiality.
- Help compile reports and management papers for meetings.
- Minute general meetings as required.
- Organising Sales Leadership events, Annual conferences and any client events.
What we are looking for in a Personal Assistant:
- Previous PA or EA experience
- Good keyboard skills
- Good general computer and Microsoft Office knowledge, especially PowerPoint and Word.
- A well organised individual with core skills in time management, organisation, prioritisation and an ability to manage multiple issues and challenges at any given moment.
- Highly motivated and resilient with a can-do attitude.
- Good communication skills
- Strong interpersonal and organisational skills including the ability to build relationships at all levels.
- Great at working to meet deadlines in a fast-paced environment.
- Strong record of delivery in a varied and challenging role.
- The ability to always work with absolute discretion.
In return you will be welcomed and supported by our Ardonagh family and be joining an organisation that cares about you as a person and your wellbeing. Some of the other benefits are:
- Holiday entitlement of 26 days plus bank holidays.
- Opportunity to progress your career across the entire Ardonagh family.
- Gain CII or ACII qualifications to boost your knowledge and career prospects.
- Pensions scheme for when you feel it’s time to retire.
- 24-hour support for physical and mental wellbeing.
- 1 days paid volunteering day to give back to our communities.
- The Spotlight Awards, where we shine a light on the brightest talent across our group.
So, what are you waiting for? Apply today and come and be a key part of a market-leading, fast-growing company.
If your application is successful, we will conduct relevant employment checks prior to you commencing employment with us. These will include verifying your recent employment, address, credit history and a standard criminal record check.
Please note: We may close a vacancy prior to the publish end date if the required quality or number of applications has been received. No agencies please
