personal assistant

personal assistant London, England

Ofgem
Full Time London, England 32320 - 23450 GBP ANNUAL Today
Job description

Details

Reference number

303808

Salary

£23,450 - £32,320
National £23,450 - £29,381 London £25,750 - £32,320
A Civil Service Pension with an average employer contribution of 27%

Job grade

Executive Officer
Level 1b

Contract type

Permanent

Business area

OFGEM - GEMA & EXEC

Type of role

Administration / Corporate Support
Operational Delivery

Working pattern

Flexible working, Full-time, Job share, Part Year

Number of jobs available

5

Contents

    Location

    About the job

    Benefits

    Things you need to know

    Apply and further information

Location

Cardiff, Glasgow, London

About the job

Job summary

This is an exciting time to join Ofgem and this role puts you at the heart of the organisation, providing a full range of executive, secretarial and administrative support to 2/3 Deputy Directors within the portfolio assigned. With exposure to a wide variety of projects and people, you’ll have plenty of opportunity to learn, grow and make the role your own.

The role offers lots of autonomy, so we’re looking for someone who is proactive and confident enough to challenge the status quo and change the way we do things. At the same time, you’ll be part of a collaborative and experienced team who are ready to support and train you.

You’re likely to be working at a senior level as a Personal Assistant or Team Administrator. Highly organised, you’re able to work in a fast-paced environment with changing priorities. Good interpersonal and networking skills are essential and you’ll be ready to cooperate closely with others. A high level of proficiency in MS Office (Word, Excel, PowerPoint, Teams) is essential.

Ofgem relies on having a workforce that reflects the society we serve, so we welcome candidates from all backgrounds, and especially those from underrepresented groups. While this is a full-time role, flexible working patterns and job shares are welcome. We will also support you with excellent training and development opportunities, plus a competitive benefits package.

Job description

Ofgem works on behalf of energy consumers to ensure that every household and business in the UK can rely on a safe and environmentally sustainable energy supply.


Ofgem has a culture of inclusion that encourages, supports, and celebrates the diverse voices and experiences of our colleagues. It fuels our innovation and helps ensure we can best represent the consumers and the communities we serve. Everyone is welcome – as an inclusive workplace, our employees are comfortable bringing their authentic selves to work.

The Personal Assistant (PA) will provide the full range of secretarial and administrative support to 2/3 Deputy Directors within the portfolio assigned, as well as providing admin support to Team Managers where required. The post-holder will also work closely with other Executive Assistants (EAs) and PAs across their directorate and the organisation and will be a key member of a busy and collaborative EA/PA cohort.


  • Manage the diaries of the Deputy Directors, ensuring their time is well spent and managed efficiently, and undertake general administrative duties as required.
  • Exercise judgment and flexibility in managing potential conflicting diary issues in a tactful and sensitive manner, having due regard for business priorities.
  • Ensure the Deputy Directors receive relevant papers and briefings in a timely manner, so they are fully prepared for meetings and events.
  • Develop and maintain excellent working relationships with colleagues in the directorate and across the wider organisation, to ensure a high level of service to the Deputy Directors.
  • Work as an effective and approachable team member, contributing to team meetings within the team, covering for other PAs/EA within the directorate as requested.
  • Any other tasks commensurate with the role.


Key Stakeholder Relationships


Internal


  • Ofgem staff, including at senior levels
  • Other EAs, PAs, and Administrators


External


  • Other government departments
  • Industry, Consumer and environmental organisations and Suppliers


#LI-AD1

Person specification

  • Excellent organisational skills with proven ability to identify priorities in workload.


  • Good interpersonal and networking skills with the ability to communicate with staff and industry contacts at all levels.


  • Proactive and able to work with minimum supervision.


  • Reliable, conscientious, and well-organised.


  • Demonstrable ability to work as part of a team.


  • Proficient with MS Office (Word, Excel, PowerPoint), MS Outlook and document management (ideally OneNote).

Behaviours

We'll assess you against these behaviours during the selection process:

  • Seeing the Big Picture
  • Managing a Quality Service
  • Delivering at Pace

Technical skills

We'll assess you against these technical skills during the selection process:

  • Please refer to the Candidate Pack attached for full details.
  • Please refer to the Candidate Pack attached for full details.

Benefits

Alongside your salary of £23,450, OFGEM contributes £6,952 towards you being a member of the Civil Service Defined Benefit Pension scheme. Find out what benefits a Civil Service Pension provides.
Ofgem can offer you a comprehensive and competitive benefits package which includes; 30 days annual leave after 2 years; Excellent training and development opportunities; The opportunity to join the generous Civil Service pension which also includes a valuable range of benefits; Hybrid working (currently 1 day a week in the office but is in review), flexible working hours and family friendly policies. Plus lots of other benefits including clean and bright offices based centrally, engaged networks and teams and an opportunity to contribute to our ambitious and important targets of establishing a Net Zero energy system by 2050. This exciting blend of professional challenge and personal reward identifies career opportunities at Ofgem as something to get excited about.

Things you need to know

Selection process details

This vacancy is using Success Profiles (opens in a new window), and will assess your Behaviours, Ability, Experience and Technical skills.

When you press the ‘Apply now’ button, you will be asked to complete personal details (not seen by the sift panel), your career history and qualifications.


You will then be asked to provide a 1250 word ‘supporting statement’ evidencing how you meet the essential and desirable skills and capabilities listed in the role profile. Please ensure you demonstrate clearly, within your personal statement, how you meet each of the essential and desirable skills and capabilities.


Feedback will only be provided if you attend an interview or assessment.

Security

Successful candidates must undergo a criminal record check.
People working with government assets must complete baseline personnel security standard (opens in new window) checks.

Nationality requirements

This job is broadly open to the following groups:

  • UK nationals
  • nationals of Commonwealth countries who have the right to work in the UK
  • nationals of the Republic of Ireland
  • nationals from the EU, EEA or Switzerland with settled or pre-settled status or who apply for either status by the deadline of the European Union Settlement Scheme (EUSS) (opens in a new window)
  • relevant EU, EEA, Swiss or Turkish nationals working in the Civil Service
  • relevant EU, EEA, Swiss or Turkish nationals who have built up the right to work in the Civil Service
  • certain family members of the relevant EU, EEA, Swiss or Turkish nationals
Further information on nationality requirements (opens in a new window)

Working for the Civil Service

The Civil Service Code (opens in a new window) sets out the standards of behaviour expected of civil servants.

We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles (opens in a new window).
The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria.
The Civil Service also offers a Redeployment Interview Scheme to civil servants who are at risk of redundancy, and who meet the minimum requirements for the advertised vacancy.

Apply and further information

This vacancy is part of the Great Place to Work for Veterans (opens in a new window) initiative.
The Civil Service welcomes applications from people who have recently left prison or have an unspent conviction. Read more about prison leaver recruitment (opens in new window).
Once this job has closed, the job advert will no longer be available. You may want to save a copy for your records.

Contact point for applicants

Job contact :

Recruitment team

personal assistant
Ofgem

www.ofgem.gov.uk
London, United Kingdom
Jonathan Brearley
Unknown / Non-Applicable
501 to 1000 Employees
Government
Energy & Utilities
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