Personal Assistant Nottingham, England
Job description
As a family-owned business our people are central to our success, and following years of organic, consecutive growth, we’re looking for people who share our core values of sustainability, trust, collaboration, and innovation to drive us forwards.
Software never stays the same and neither do we. We want our people to be part of a progressive organisation, encouraged to embrace change and new ideas to shape our future development. Your input is vital, which is why we’re committed to personalised learning paths for every employee to help you, and us, grow.
Our goal is to make the world of work easier as a leader in the HR, payroll, finance, and integration solutions software and services industry. We’re proud to design and develop some of the best business solutions like iTrent and People First to support our customers’ people-related challenges across every vertical.
Looking for the place where you can belong? Join MHR and help us shape the world of work.
In your role as Personal Assistant to the Chairman at MHR you will work on a one-on-one basis to assist in the support and delivery of the mission and vision of the organisation. As the first point of contact, you will take responsibility for all administrative workload and high-level operational support, in addition to aiding the Chairman in the execution of their personal accountabilities.
You will have superb PA skills and will be trustworthy, approachable, demonstrate a professional manner, and be an effective communicator both written and verbal. You always aim to be one step ahead and ensure responsibilities are delivered in a timely and accurate manner.
Proven experience supporting at an executive level, and of course, confidentiality is at the heart of this role.
- To undertake complex diary management and meeting schedules
- Ensuring the Chairman is prepared for all meetings, presentations, and travel
- Organisation of meetings, creation of agendas, and taking minutes where required
- Compile and circulate premeeting materials to be reviewed
- Help to agenda and next steps for interactions
- Proficient in touch typing, maintaining and issuing minutes of meetings including monthly board meetings where required
- Own travel and logistics bookings for the Chairman
- Assist the Chairman with document editing and formatting, creating templates and help execute on items such as presentation decks, report, written summaries.
- Work on and/or manage ad hoc projects and high-level events
- Assist the Chairman with bookings, time management and tasks for personal and household efficiency, including but not limited to restaurant bookings, professional selection and booking arrangements for household maintenance, personal trips etc
- Oversee and execute on personal projects as needed
- Ability to handle matters of a confidential and sensitive nature with professionalism and discretion
- Excellent interpersonal skills and confident approach in managing and building relationships with a wide range of senior stakeholders and external contacts
- Research skills including drafting and writing reports and the ability to present findings in a concise manner
- Strong written communication skills necessary to draft letters, reports, and other documentation
About you:
- Strong interpersonal skills are required to build close relationships with the Executive teams and collaborate closely with managers and colleagues in other roles
- Expert experience in a demanding role with similar requirements in diary and correspondence management
- Strict confidentiality and highest professional and ethical standards are required
- Being able to engage in a courteous and professional manner with stakeholders at all levels within the business
- Ability to work off own initiative and with little intervention or instruction
- Methodical approach and strong attention to detail
- Ability to be flexible and adaptable
- Able to plan, prioritise and deliver to tight timescales
- Be able to think strategically, understand the big picture, prioritise and to work independently
- Interest in business or demonstratable business acumen
- This role will be offered on a part-time basis, Monday-Thursday.
Benefits to support you personally and professionally
In addition to working with amazing people, with the freedom to be you, we provide a range of tailored benefits including:
- Access to over 60 internal training courses, plus the ability to study for professional qualifications as well as cross-departmental mentoring and coaching programmes
- Access to a GP 24/7, via SmartHealth - whole family access to GPs, confidential mental health support and the security of paid sick leave
- Option to buy and sell additional holiday days on top of your standard 25 days and bank holidays
- Discounts and cash back on leisure, travel, technology, fashion, gym memberships and food
- Monthly company employee recognition programme and departmental awards
- Referral bonus scheme up to £2,000
- Employee-led social events, including running clubs, football teams, book club and bake-offs
- Subsidised restaurants with a choice of fresh meals from our chefs each day
- Opt-in benefits schemes, ranging from private medical insurance to dental
We care about the health, wellbeing and financial stability of our people and want to ensure they’re working in an inclusive and supportive environment.
Job Types: Part-time, Permanent
Part-time hours: 30 per week
Salary: £35,000.00-£50,000.00 per hour
Flexible Language Requirement:
- English not required
Schedule:
- Day shift
Ability to commute/relocate:
- Nottingham: reliably commute or plan to relocate before starting work (required)
Work Location: One location
