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Job description

Purpose

To provide an efficient and professional personal assistant service to the Directors of the Combined Authority.

Roles and Responsibilities

• Diary management and co-ordinate all activities including associated travel, itineraries and paperwork directly in relation to the Directors.
• Organise and prepare for internal/external meetings and presentations and any associated paperwork, travel, meeting room and catering arrangements, directly in relation to the Directors.
• Deal with all enquiries received via telephone directly to the Directors.
• Produce documentation from copy, audio, email and verbal formats, as required. Format and present documentation, as required, e.g. mail merge, reports, presentations.
• Ensure the completion and return of any appropriate documentation in relation to the Directors.
• Monitor email inboxes in a confidential and sensitive manner to ensure important matters are advised, actioned or delegated as appropriate. Forward emails to the appropriate officer to be actioned when any Directors are on leave.
• Appraise any incoming post direct to the Directors and ensure appropriate action/distribution.
• Prepare and complete any appropriate expenses related paperwork.
• Work closely with the other Personal Assistants, including providing holiday cover, to ensure an appropriate level of support is always available to the Directors.
• Assist with the administration functions for the Combined Authority, including the reception/front of house service, as required.
• Assist with the governance functions of the Combined Authority, including preparation of agendas and minute taking etc, as required.
• Undertake any other duties that may be deemed reasonable and necessary to meet the duties and responsibilities of the post and undertake any training that is identified as being required to achieve this.
• To take reasonable care of your own Health and Safety and co-operate with management, so far as is necessary, to enable compliance with the health and safety rules and legislative requirements.
• Work flexibly and undertake such other duties and responsibilities commensurate with the grading and nature of the post.
• Ensure compliance with Corporate Governance procedures, procurement regulations and the Data Protection Act and behave according to the Employees’ Code of Conduct.

Mandatory Compliance Requirements

• CV
• Eligibility to work in the UK
• Last 2 years written references with all gaps verified

To apply for this job please send your CV. Alternatively, contact Claire Moran on 0747 066 7986 or our office number 0191 303 8317

At LSS we offer our candidates the following:

• A team with over 20 years Administration Public Sector/Trades/Built Environment/Construction Recruitment experience
• Access to a wide selection of vacancies across the UK
• The choice of PAYE or Limited company schemes
• Weekly payroll service
• Excellent rates of pay

Live Staffing Solutions ( LSS ) is a specialist recruiter of Trades/Built Environment/Construction and related Public Sector Jobs. To view a full selection of our current vacancies please visit our web page: www.L-ss.co.uk

Job Type: Full-time

Salary: £14.50-£14.59 per hour

Work Location: In person

Reference ID: 1004727714406021