Personal Assistant Chelsea, England
Job description
Job Title: Personal Assistant (Family PA)
Location: London, UK
Start Date: Immediate
About the Role:
We are looking for an energetic, proactive, and highly organised PA to support us in our day-to-day personal and administrative tasks. This role is for an initial 6-months with a possibility for extension. The successful candidate will be responsible for managing various personal errands, administrative duties, booking travel and holidays and other responsibilities. This is an excellent opportunity for someone who thrives in a fast-paced environment, loves taking on new challenges, and is passionate about providing top-notch support.
Why work for us:
- Enhance Your Skills: The diverse range of responsibilities in this role will enable you to develop and refine various skills, preparing you for future professional opportunities.
- Positive Work Environment: We are committed to fostering open communication and providing a supportive work environment that encourages growth and development.
- We are polite yet demanding; we have high expectations and value excellence in everything we do. If this is your modus operandi as well, please do apply.
Key Responsibilities:
- Manage personal and professional schedules, including arranging appointments and meetings, and ensuring smooth daily operations.
- Perform personal errands, such as shopping, delivery and returns, gift purchasing, and dry-cleaning pick-up and drop-off.
- Book and coordinate travel arrangements, including flights, accommodations, and transportation for both business and leisure trips.
- Manage household staff, including cleaners, maintenance personnel, and others ensuring all needs are met to the highest standard.
- Manage the care and daily routines of two dogs, including grooming, daily walks, occasionally house sitting and organising veterinary appointments.
- Handle confidential information with discretion, maintaining the highest level of trust and confidentiality.
- Administrative tasks, book-keeping, organising files and general admin.
- Undertake ad-hoc tasks and projects as required.
- Take initiative on your account to bring order to busy work/life schedules.
- Managing and responding to professional and personal emails, letters, and phone calls on our behalf. This may also involve the management of our social media accounts if applicable.
- Assisting with the planning and coordination of personal and professional events such as parties, fundraisers, conferences, and meetings.
- Oversee personal finances, pay bills, manage investments, and liaise with financial advisors and accountants.
- Scheduling and managing healthcare appointments, ensuring medications are stocked and taken as prescribed, and coordinating with healthcare professionals and insurance providers as needed.
- Overseeing home maintenance projects, purchase of property, following up with solicitors and agents, coordinating with contractors, and ensuring home insurance, utility bills, etc., are up to date.
Requirements:
- Proven experience as a personal assistant or similar role.
- Excellent organisational and time management skills, with the ability to multitask and prioritise tasks effectively.
- Strong communication and interpersonal skills, both written and verbal.
- Polite with a positive attitude to life.
- Proficiency in using office software, such as Microsoft Office Suite, Google Workspace, and project management tools.
- A valid driver's license.
- A love for dogs and experience in managing their care and wellbeing.
- Ability to work independently, as well as collaboratively within a team environment.
- High level of attention to detail and the ability to maintain strict confidentiality.
- Take initiative on your account to bring order to busy work/life schedules.
Bonus Points:
- Someone with a background or hobbies in the creative industry (e.g graphic design, interior design, fashion or photography)
- Someone with a background in administrative fields (legal knowledge, paralegal, accounting/book keeping, etc)
Work Schedule:
- Monday to Friday: 10am - 6pm
- Flexibility to work outside standard business hours, as needed.
- Some Work from home
How to Apply:
If you believe you have the skills, experience, and passion to excel in this role, please submit your CV and a cover letter detailing your suitability for the position. Candidates who attempt the skills tests on Indeed are preferred. We look forward to hearing from you!
Job Types: Full-time, Temporary contract, Fixed term contract, Freelance
Contract length: 6 months
Salary: £32,966.00-£35,598.00 per year
Benefits:
- Work from home
Schedule:
- 8 hour shift
- Monday to Friday
- Weekend availability
Ability to commute/relocate:
- Kensington and Chelsea: reliably commute or plan to relocate before starting work (required)
Application question(s):
- Do you have experience in dog care, and are you available to house-sit for dogs for durations of one to two weeks during our absences?
- Have you previously worked as a family PA? What skills do you have that are complimentary to this role?
Language:
- English (required)
Work authorisation:
- United Kingdom (required)
Shift availability:
- Overnight shift (required)
Willingness to travel:
- 25% (preferred)
Work Location: In person
Expected start date: 14/08/2023
