Personal Assistant London, England
Job description
PA to Chief Marketing Officer & Director of Marketing
Media & Entertainment
12 month fixed term contract
ITV WhiteCity, London + Hybrid
Hiring range: £38,000 - £45,000
For more information please email [email protected]
Your work matters to millions.
Shaping culture is in the DNA of ITV. So, it’s not surprising that you’ll find us in every home in the UK, our productions are famous all over the world and we’re at the forefront of the digital streaming revolution.
When you join us, you enter a fun working environment. With opportunities to learn, to grow and make a real difference. Small enough that your impact’s felt in the business, but big enough that your impact reaches millions of people.
Come develop your skills, change TV and the course of your career. Don’t just watch it. Be part of it. Join ITV.
Your impact sends ripples.
The role
This is a busy role that requires excellent organisational and prioritisation skills. Both the Director and CMO need a proactive and efficient Senior PA to take control of managing the administration for their business area.
The role will require a confident, career PA who shows strong initiative.
Key responsibilities:
- Extensive diary management
- Arranging meetings
- Booking meeting rooms and arranging catering for meetings
- Point of contact for clients and guests visiting the office for meetings
- Proactive management of inboxes, removing junk mail, flagging priority emails
- Arranging onboarding for new starters; ensuring tech is set up and equipment is ordered
- Submitting expenses
- Support with presentations on PowerPoint and/or Google Slides when required
- Finance & Legal support; setting up suppliers, raising PO numbers, processing invoices and liaising with Legal for NDAs and SoWs when needed
- Supporting senior team with arranging meetings
- Booking nationwide and international travel and accommodation
- Preparing itineraries for business trips
- Working with team of internal PAs to ensure M&E Marketing Leadership Team are aligned
- Providing holiday cover to other PAs
- Supporting with events, organising workshops and away days
- Manage board papers
- Supporting Directors with their wider industry responsibilities
Skills you’ll need (minimum criteria)
- PA experience at Director level, having managed multiple busy diaries
- Must be confident with Microsoft Office/Google Workspace apps including Powerpoint and Slides
- Must have prior experience of senior stakeholder engagement at all levels
- Must be able to work autonomously
Other things we’re looking for (key criteria)
- It would be beneficial if you have an interest in media
- You will ideally have a proven ability to prioritise accordingly to occasionally
conflicting needs
- Confident communicator with a good eye for detail
- Comfortable with managing highly confidential information
- Demonstrates ability to operate well within a team
- Flexible and creative approach to problem solving – anticipating potential future issues
- Proactive self-starter with initiative who has the skill and the confidence to make appropriate decisions
- Enthusiastic, energetic & efficient
- Able to build strong relationships with people across the business and all levels of seniority
- Sound administrative skills including meeting organisation and diary management
ITV is for everyone.
ITV strongly encourages applications for this role from disabled people. As a Disability Confident Leader, if you meet the minimum criteria for a role and you have declared that you are disabled, we’ll guarantee to take you to the next stage* (minimum criteria above).
We're happy to discuss any support/personalisation you may need during our application and selection process as part of our reasonable adjustments. Drop us a line if you require anything at [email protected].
- There may be a few exceptions where we are not able to take all eligible candidates to the next stage due to the volume of applications.
Because those who make an impact deserve to be rewarded for it.
ITV offers some great rewards and benefits including
- Flexible working with a range of options
- Generous holiday allowance, plus you can buy more
- Annual bonus opportunity
- Competitive pension contribution
- Save as you earn - with an opportunity to buy ITV shares
- Wellbeing and volunteering days plus a wide range of opportunities to help you live a balanced and healthy life
More about our benefits
Closing date 10th April 2023
