Personal Assistant London
Job description
Available Job Today Personal Assistant (14-month Fixed Term Contract)
London
As a Barclays Personal Assistant, you will provide extensive assistance to a Managing Director and Director plus light team support. Tasks will include diary management, organization of meetings and events, as well as travel arrangements. You will be a point of contact for the immediate and wider teams and will act as a subject matter expert around administrative processes and functions. You will be required to communicate with key stakeholders and use your initiative. If you enjoy a wide and varied role, please get in touch.
Barclays is one of the world's largest and most respected financial institutions, with 329 years of success, quality, and innovation behind us. We offer careers that provide endless opportunity – helping millions of individuals and businesses thrive and creating financial and digital solutions that the world now takes for granted.
Working Flexibly
We’re committed to providing a supportive and inclusive culture and environment for you to work in. This environment recognizes and supports ways to balance your personal needs, alongside the professional needs of our business. Providing the opportunity for all our employees, globally to work flexibly empowers each of us to work in a way that suits our lives as well as enabling us to better service our customers’ and clients’ needs. Whether you have family commitments or you’re a carer, or whether you need study time or wish to pursue personal interests, our approach to working flexibly is designed to help you balance your life. If you would like some flexibility, then please discuss this with the hiring manager, and your request will be reviewed subject to business needs.
We are currently in the early stages of implementing a hybrid working environment, which means that many colleagues spend part of their working hours at home and part in the office, depending on the nature of the role they are in. We’re flexible on how this works and it may continue to change and evolve. Depending on your team, typically this means that colleagues spend a minimum of between 20% to 60% of their time in the office, which could be over a week, a month, or a quarter. However, some colleagues may choose to spend more time in the office over a typical period than their role type requires. We also have a flexible working process where, subject to business needs, all colleagues globally can request work patterns to reflect their personal circumstances. Please discuss the detail of the working pattern options for the role with the hiring manager.
- Taking control of diaries for Managing Director, Director and some team members, scheduling appointments, rearranging meetings sometimes at last minute
- Booking travel arrangements and accommodation, and itineraries under own initiative for both the MD, D and their reports ensuring we are within policy
- Liaising with other PA’s (often at Exco level) across functions and business units to organise meetings with often high-level executives
- Organising a wide range of meetings and functions at internal/external venues which may involve influential contacts in the UK and overseas
- Acting as the main reference point both in the presence and absence of the MD/D, reacting to/resolving a wide range of queries, channeling to the appropriate area, if necessary
- Being a point of contact for any issues the team may face, ie, IT issues, IT equipment not arriving
- Assisting with Onboarding when required, ie, ordering kit, raising requests etc
- Completing expenses process for Corporate Credit cards to ensure policy is adhered to
What we’re looking for:
- Previous PA experience
- Extensive experience of Microsoft Outlook
- Active Team player/flexibility, adaptable and resillient
- Solid communication and stakeholder management skills
Skills that will help you in the role:
- Familiar using Concur Systems
- Ability to prioritise conflicting work demands
In the heart of Canary Wharf, our headquarters at Churchill Place boasts onsite amenities such as; a gym, staff restaurant and deli bar, and is easily accessible by tube and bus links. With a population of around 5000 staff the atmosphere is second to none with a real buzz being created around the offices within.
#LI-Hybrid
