People Experience Administrator Belfast, Northern Ireland
Job description
About Teamwork
About Us
Teamwork’s project management platform is designed to ensure that our customer’s business is efficient, organised, profitable and happy! Our purpose is clear - we are on a journey to be the one place for all client services, everywhere. Our relentless customer-focus has been rewarded with thousands of amazing customers all across the globe and millions of users who sign in every day, to trust us with enabling their business. We pride ourselves on creating market leading software, working with outstanding people, and going above and beyond for our customers. Trusted by more than 20,000 teams across 170 countries, Teamwork is in acceleration mode: our purpose is clear - we are on a journey to be the one place for all client services, everywhere.
Our people are the reason for our success and our focus as we look to scale and grow. We believe in hiring great people and look to ensure everyone has the best possible experience of work, everyday. Our values inform everything that we do and shape our decision making. We strive to be open and transparent, humble and customer focused. And we thrive on curiosity, getting results and working together relentlessly to deliver excellence. We are a company of action, full of triers and doers: we try things, we make mistakes, and we learn from them. Our personality is unmistakable: we work hard, take joy in our wins and each other's successes and important life events. And we care and support each other when life throws us lemons. More than anything we embrace a straightforward approach to getting things done.
The opportunity
We are looking for a People Experience Administrator to join our People & Talent team. Reporting to the Head of People Experience & Performance you will have primary responsibility for the efficient running of our global payroll administration for our global workforce of approx. 350 staff. You will also be tasked with supporting day-to-day operations to ensure all our Teamworkers have the best experience of work with us.
We are a remote-friendly team, and this will be a remote working opportunity, based anywhere on the island of Ireland.
- Primarily responsible for ensuring the effective and timely processing of our global payroll in accordance with country local requirements, and with company-wide & locally specific benefits, entitlements, leaves, policies.
- Collation & data input of payroll information from internal sources and regular communication to all our external payroll providers in line with strict deadlines.
- Validation of payroll via reconciliation of reports from payroll providers with internal sourced data, in particular gross to net reports understanding.
- Month end payroll activities & reviews as required.
- Ensure that all Tax, Charges & Social Security payments and any other miscellaneous statutory payments or deductions are processed within each country's deadlines.
- New hire administration & payroll process, with the creation of employee profiles on internal systems (Personio), gathering of new hire documentation and completion of pre-employment screenings.
- To contribute and take ownership of HR projects, including policy reviews, maintain the employee handbook, document and form reviews.
- To provide administration support for employee’s requiring assistance in the completion of social welfare documents, visa/passport applications etc.
- Ad-hoc reporting as required as well as daily file management and organisation.
- Assist in providing reports to senior management on absenteeism, talent, leave accrual and employee relations issues.
- Collaboration and communication with cross functional departments is essential especially within the People & Talent team itself, as well as the Finance team.
What good looks like
- Knowledge and expertise of operating payroll processes in a multi-country/ multi-currency corporate environment and using different payroll input & processing systems
- Experience working within a HR/People team in an administrative role, involving data input, process delivery, efficiency, automation and deadline adherence
- Strong passion for serving and understanding payroll needs of a globally distributed workforce
- Must have demonstrable knowledge of European employment law
- You have good digital skills, specifically Google WorkSpace and Microsoft Office experience, notably Excel/Google Sheets
- Strong numerical aptitude and high attention to detail
- Excellent communication skills, both verbal and written
- Ability to prioritise and deliver to deadlines
- A proven collaborative approach and passionate about doing good work
- An efficient administrator and process improvement driver
- Enjoys seizing opportunities to bring to the team for improvements & excellence.
What you can expect
We are a remote-friendly team, with the option to work out of our Cork HQ campus, Belfast or Boston hubs - or fully remotely. At Teamwork we believe that work is what you do, not where you sit.
You will experience a collaborative and flat culture, where titles are less valued than delivering outcomes that impact and move the dial. We want you to have what you need to hit the ground running, so you will get the best kit to help you do your best work from Day 1. Our onboarding program will give you the opportunity to meet Teamworkers, learn about our market leading product and get under the hood of our Grow and Scale strategy.
We expect our people to work hard, level up and turn up every day focused on being their best for each other and our customers. In return, you can expect to know what success looks like in your role, and have regular check-ins with your manager. In addition we will work with you to grow your career with Teamwork.
But when all is said and done we want you to have fun and enjoy working with us! We put a lot of effort into having regular social events, a weekly all staff catch up with quizzes and prizes to be won, and an annual staff gathering Grand Council focused on celebrating the wins, planning for success and building connection & collaboration. Strengths that have made us what we are today! But take some time and read more about our story and our values here
We know the confidence gap and imposter syndrome can get in the way of meeting spectacular candidates, so please don’t hesitate to apply — we’d love to hear from you
Core Benefits and Perks
- Employee Share Options (ESOP)- we mean what we say when we say, ‘act like an owner’!
- Competitive salary & OTE
- 30 days vacation
- Pension - matching 5% PRSA
- Health plans and wellbeing programs
- Give Back program
- Ministry of Happiness social club
- Educational resources and generous allowance to support development
- Inclusive policies - maternity, paternity & parent leave, as well as a focus on flexible working
- Recognition programs
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Teamwork is an Equal Opportunity Employer, and qualified applicants will receive consideration for employment without regard to race, colour, age, family status, disability, religion, sex, sexual orientation, gender identity, nationality or ethnic origin*
Job Type: Full-time
