Payroll and HR Coordinator San Francisco, CA
Job description
We are seeking excellent candidates for the role of Payroll and HR Coordinator.
Purpose: The primary purpose of the Payroll and HR Coordinator is the overall operation of the payroll processes and functions related to the successful completion of the Bi-weekly payroll. The Coordinator also performs a variety of HR functions including employee benefits, onboarding and providing assistance to the HR Director.
Schools of the Sacred Heart is committed to an in-person teaching model and faculty and staff must be prepared to adhere to and support our Health and Safety Plan.
About Convent & Stuart Hall
At Convent & Stuart Hall, we are committed to developing resilient, resourceful and engaged thinkers who are equipped to thrive in an evolving world. Our rigorous K-12 educational model is a dynamic blend of single-sex and co-ed classes, supported by small class sizes and resources reflective of a large school. We deliver an interactive learning experience, curated by faculty highly regarded in their academic fields so that students graduate with confidence in what they know, how they think and who they are. Our community is part of an international network of Sacred Heart schools, where students and adults embrace the catholic charism of our Sacred Heart founders, which is spiritually inclusive and global in nature.The school is organized into four academic divisions, each led by a Division Head, sharing resources and a central administration, all of which is under the direction of the President.
Duties/Responsibilities:
Payroll/HRIS Systems
1. Process bi-weekly payroll, maintain internal payroll records and monitor and reconcile deductions
2. Ensure correct payroll processing of exempt, non-exempt and hourly employees
3. Generate required payroll reports and submit them to the Controller.
4. Serve as a backup to reconcile and transmit retirement contributions each pay period.
5. Reconcile and transmit FSA,Transit and HSA contributions.
Benefits
Tracking of Benefit related deductions to support accounting records and reconciliations and ensure that employee enrollments, deductions and payments to vendors are correct and timely, along with ongoing employee support.
Benefits Support for Employees
1. Facilitate awareness and activation of benefit options for employees.
2. Cognizant of Benefit opportunities and be able to assist with Commuter, Flexible Spending Accounts and variabilities in election.
3. Be a liaison between the employee and benefit providers or address questions that may arise.
Benefits Records
1. Preparation and reconciliation of monthly invoices and allocation reports for payment by the Business office.
2. Create annual census reports for broker and quarterly reports for SFHCO.
New Hire Processing Support
Process new hires using the on-boarding system.
Create files for all new hires ensuring the collection of all necessary documents to meet conditions of employment.
Assist with the preparation for new employee orientation by preparing New Hire Folders and other duties as assigned by the HR Director.
Assist HR Director with annual open enrollment, material and data preparation as per insurance policies, in Paycom
Assist in the annual distribution of Employment agreement and Employee Handbook.
Assist with employee State Disability and Paid Family Leave claims, long-term disability, worker's compensation claims.
Complete verifications of employment.
Maintain employee personnel files.
Assist with volunteer requirements.
ASP and Summer Program Employees’ Paycom Training.
Manage room reservations for HR Events and meetings.
Serve as a backup for the receptionist as needed.
Morning /Afternoon Traffic duty.
Other duties as assigned by the President and CFO.
Must be able to perform each essential duty satisfactorily. The requirements listed are representative of the knowledge, skill, and/or ability required.
Requires B.A./B.S. degree with 2 years experience in payroll processing.
Excellent written and oral communication skills as well as a proficiency in applicable technology (i.e. Google Sheets & Documents, Microsoft applications, school databases, etc.), and dynamic interpersonal skills.
Experience working in Human Resources preferred.
Excellent writing, communication and grammar skills.
Ability to appropriately manage highly confidential information.**
Accuracy and attention to detail.
MS Office proficiency.
Payroll software: Paycom
Payroll tax knowledge.
Mathematical aptitude.
Must be detail-oriented, organized and willing to take initiative.Must have excellent teamwork skills.
Must be a role model in embracing and living out the Schools’ mission, goals and criteria.
Experience with independent schools is preferred.
This is a full time position working onsite in person.
Physical Requirements:
Regularly lifting or carrying 1-20 lbs. Regular pushing/pulling/bending/stooping/kneeling
Regularly climbing stairs**
Regularly sitting or standing 4-8 hours
Requires the ability to tolerate and work in a loud and active environment
Requires physical presence, work to be performed on campus**
Ability to travel 1-2 times per year.
Ability to work some evenings and weekends.
** Denotes essential functions of the position.
Benefits
The school is committed to providing competitive salaries in addition to a rich benefits package for eligible employees including:
- Medical, dental and vision
- Paid holiday and sick days
- Life Insurance, LTD and AD&D
- Retirement plan with matching contributions
- Free lunch during the school year
- Flexible spending plans for medical, dependent care and commuting expenses.
EEO Policy
Convent & Stuart Hall is an equal opportunity employer that does not and will not discriminate against applicants or employees on the basis of gender, race, religion, age, sexual orientation, physical/mental disability or veteran status or any other consideration protected by federal, state or local laws.
Schools of the Sacred Heart in San Francisco is an Equal Opportunity Employer.
