Payroll Administrative Assistant Ascot, England
Job description
ABOUT THE RACECOURSE:
Ascot Racecourse is horse racing's most iconic venue with a history spanning over 300 years.
Royal Ascot broadcasts to over 200 countries with audiences in the many millions; its unique blend of top-class racing, fashion, fine dining, pageantry, and glamour make it a place Like Nowhere Else.
With other notable race days and a year-round calendar of events to support, Ascot is a flourishing business and a fantastic place to develop your career.
ROLE
This is a seasonal, part time (3 days per week) role to support our Payroll & Benefits Advisor and wider HR team during the busiest part operationally of the year, for a period of 5 months. The role of Payroll Administrative Assistant is to collect the required information and then assist processing Ascot Racecourses payroll for monthly paid staff and race and event day staff, working closely and proactively with the HR team and other departments, primarily Bet with Ascot and Venue Operations who engage with race, event day and casual staff in order to process payroll in a timely, efficient and accurate manner.
PRINCIPAL RESPONSIBILITIES
- Collates and maintains monthly payroll information by working with HR to collect data on joiners, leavers and other changes impacting payroll.
- Collates and maintains raceday payroll information by working with HR and other departments to accurately record and process casual workers hours and overtime.
- Prepares reports and analysis as required.
- Distributes payslips and P45 documentation.
- Resolves payroll discrepancies by collecting and analysing information.
- Provides payroll information by answering questions and requests.
- Answer general payroll and pension queries.
- Filing and archiving payroll information
- Book and co-ordinate monthly payroll meetings
- Process pension letters
- Maintains employee confidence and protects payroll operations by keeping information confidential.
OTHER RESPONSIBILITIES
- Support Race and Event days as required.
- Such other duties as the Company may, at times, reasonably require.
SKILLS, EXPERIENCE AND QUALIFICATIONS
- Previous payroll experience
- An understanding of Tax, National Insurance, Pensions and Statutory payments
- Experience managing payroll processes
- Excellent communication skills
- Organised and a proactive can-do attitude
- Good Technology skills including Outlook, Excel and MS Teams
- Methodical and good numeracy skills
- Good attention to detail
- Able to work under pressure and to strict deadlines
VALUES
The jobholder should understand our values are to enable them to promote Ascot as a first-class leisure venue and to ensure that all customers receive the best possible level of service. These include:
- Original: Lead the way
- Uplifting: Make every moment delightful
- Elegant: Take care of the detail
COMPETENCIES
The jobholder should possess core competencies to enable them to promote Ascot as a first-class leisure venue and to ensure that all customers receive the best possible level of service. These include:
- Customer service
- Commitment
- Teamwork
- Oral and written communication
- Initiative
- Creativity and innovation
- Attention to detail
BENEFITS AVAILABLE:
Alongside a competitive salary we offer complimentary tickets for race days and some events that you can share with friends and family alongside pension and discounts in selected retailers locally.
CLOSING DATE:
Closing date is 24 February 2023. We reserve the right to close this vacancy early should a suitable candidate be identified.
As an equal opportunities employer, Ascot Racecourse Limited is committed to the equal treatment of all current and prospective employees and does not condone discrimination on the basis of age, disability, sex, sexual orientation, pregnancy and maternity, race or ethnicity, religion or belief, gender identity, or marriage and civil partnership. We aspire to have a diverse and inclusive workplace and strongly encourage suitably qualified applicants from a wide range of backgrounds to apply and join our company.
