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You can expect great benefits whilst working for us including:

• A competitive pay progression structure including generous employer pension contributions.
• Flexible career paths with tailored personal and professional development.
• Support for you, your home and your family including personal, and financial support.
• Hybrid working arrangements (subject to needs of the role) and a flexitime system.

For more information about our benefits please see the benefits section of our jobs page.

Introduction to the role of the team:
This role is working in the Central Payments Team which is responsible for the payment of invoices
received by the Council for the goods and services it buys. We are responsible for checking invoices for accuracy and processing for payment through the councils automated payments and financial management systems, process applications for purchase cards and validating purchase card transactions, follow up on outstanding transaction approvals to ensure payments are made promptly and accurately. We also provide customer service support to suppliers of the Council and the different service areas and council run schools, answering general enquiries and addressing issues that may arise regarding payments and the use of purchase cards.

Your role:

• Working with high levels of accuracy for tasks such as checking documents, invoices, recording numerical and alphabetical information.
• Identify problems and areas for improvement and offer solutions.
• Work unsupervised using your own initiative to adhere to timescales, deadlines and manage your own workload.
• Carry out administrative duties such as scanning, photocopying, processing scanned mail, diary management and responding to e mails.
• Ability to collate data and use to produce reports.
• Knowledge and experience of adhering to procedures and legislation relating to confidential information.

-Work flexibly and move within service areas- working at different locations depending on service demand.

• Willing to abide by the Councils Equal Opportunities and Health and Safety policies.
• Willing to actively participate in training and development activities to ensure up to date knowledge, skills and continuous professional development.

What you will bring to the role:
-Well- developed interpersonal and communication skills, including face to face, telephone and written communications skills.

• Work with, and within multiple teams and contribute to its development with suggestions for new ways of working.
• Work on your own and use initiative to adhere to timescales and deadlines.
• Knowledge of the applications, systems and IT programmes utilised by the service and being able to accurately record and retrieve information.
• Good numeracy and literacy skills and the ability to deal with complex tasks with support.
• An understanding of the importance of providing excellent customer services and experience of dealing positively with challenging situations.

If you have any queries or would like to arrange an informal conversation, please contact Alison Lewis 0113 3784483

We promote diversity and want a workforce that reflects the population of Leeds and the communities we serve.

We are also an Age friendly employer, a Mindful employer and a Disability Confident leader.

Leeds City Council is a compassionate employer who is proud to offer the best employee experience. Our employee benefits aim to look after your health and wellbeing, your workplace and your finances. Our shared Values and behaviours help everyone to be their best.

All new Leeds City Council appointments are made subject to the satisfactory completion of a six-month probationary period.

This role is based in the UK. Employment is conditional on confirmation of the right to work in the UK - either as a UK or Irish citizen, under the EU Settlement scheme or having secured any other relevant work visa. If you do not have the right to work in the UK and the role does not meet eligibility for sponsorship, please consider carefully whether you meet the eligibility to apply.

Leeds City Council

Directorate Resources and Strategy

Service Area Shared Services – Business Support Centre

Job Title Payments Officer

Grade B1

Conditions of service NJC conditions apply

Reports to Financial Services Manager

Responsible for N/A

Job purpose:
This role is working in the Central Payments team which is responsible for the payment of invoices received by the council for the goods and services it buys . You will be responsible for checking invoices for accuracy and inputting data from the invoices into the Council’s financial management system and process applications for purchase cards and validating purchase card transactions through to following up on outstanding transaction approvals to ensure payments are made promptly and accurately. You will also provide customer service support to suppliers of the Council and the different Council service areas and council run schools, answering general enquires and addressing issues that may arise regarding payments and the use of purchase cards

Responsibilities:

• Working with high levels of accuracy for tasks such as checking documents, invoices, recording numerical and alphabetical information.
• Identify problems and areas for improvement and offer solutions.
• Work unsupervised using your own initiative to adhere to timescales, deadlines and manage your own workload.
• Carry out administrative duties such as scanning, photocopying, processing scanned mail, diary management and responding to emails.
• Ability to collate data and use to produce reports.
• Knowledge and experience of adhering to procedures and legislation relating to confidential information.

-Work flexibly and move within service areas- working at different locations depending on service demand.

• Willing to abide by the Councils Equal Opportunities and Health and Safety policies.
• Willing to actively participate in training and development activities to ensure up to date knowledge, skills and continuous professional development.
• The duties outlined are not meant as an exhaustive list and will also comprise any other duties within the spirit of the post commensurate with the job evaluation outcome for this post.

Essential requirements It is essential that the candidate should be able to demonstrate the following criteria for the post. Candidates will only be shortlisted for interview if they can demonstrate that they meet all the essential requirements.

• Well-developed interpersonal and communication skills including face-to-face; telephone and written communication skills.
• Work with, and within multiple teams and contribute to its development with suggestions for new ways of working.
• Work on your own and use initiative to adhere to timescales and deadlines.
• Knowledge of the applications, systems and IT programmes utilised by the service and being able to accurately record and retrieve information.
• Good numeracy and literacy skills and the ability to deal with complex tasks with support.
• An understanding of the importance of providing excellent customer service and experience of dealing positively with challenging situations.

Essential Behavioural & other Characteristics:

• Understand and embrace Leeds City Council Values and Behaviours and codes of conduct.
• Committed to continuous improvement in all areas and work towards delivering the Best City Ambition of Health & Wellbeing, Inclusive Growth and Zero Carbon
• Able to understand and observe Leeds City Council equality and diversity policies.
• Carry out all duties having regard to an employee’s responsibility under Health and Safety Policies.
• Willingness to actively participate in training and development activities.
• Flexible and adaptable to change to assist other services as required commensurate to grade.
• Participate in appraisal, training, and development activities.
• Be aware of and comply with Leeds City Council policies and procedures.
• Be aware of and support difference and ensure equality for all working in an anti-discriminatory manner, upholding, equality & diversity policies of Leeds City Council.

Recognise and appropriately challenge any incidents of racism, bullying, harassment, victimisation, and any form of abuse, reporting any concerns to the appropriate person.
The Council has adopted a flexibility protocol and the role will be expected to work within these parameters.