Pay Control Administrator Glasgow, Scotland
University of Glasgow
Full Time
Glasgow, Scotland
24715 - 28929 GBP ANNUAL Today
Job description
Job Purpose
The main focus of this post is to ensure the integrity and reliability of the University payroll systems, this involves ensuring the correct reconciliation of all payments processed by the department. The postholder is responsible for running the payrolls, making ad-hoc payments to both internal and external customers such as employees, Her Majesty’s Revenue & Customs (HMRC), pension schemes, and courts.
Main Duties and Responsibilities
1. Responsible for validating and running the monthly payroll within the PeopleXD payroll system to make payment to all University, wholly owned subsidiary and customer employees as well as the monthly payment to University of Glasgow Pension Scheme (UGPS) pensioners.
2. Transfer of monthly payment files generated from payroll system to individuals bank accounts to ensure all salary payments received correctly and on time.
3. Transmission of additional weekly bacs payments to rectify and correct erroneous or missing payments generated. Files are either generated from the payroll system or generated manually from information provided by payroll or pensions teams. Files are processed through Bottomline BACSTEL-IP software direct to individuals’ bank accounts.
4. Ensuring that all monthly payroll data from the PeopleXD system is transferred into the University’s General Ledger system (Agresso) to allow for costing of expenditure at both a macro and a micro level.
5. Producing payroll journals for the Agresso ledger system and ensuring the sub-project codes are correctly charged with payroll costs on occasions when payroll staff notify the post holder of erroneous entries and corrective action is required. The post holder calculates the revised entries and enters the information as a journal entry into the Agresso system.
6. Reconciling payroll accounts within the Agresso ledger system, identifying invalid entries and determining corrective action to ensure the University’s general ledger is correct.
7. Reconciliation of all additional payroll amounts generated out-with the routine monthly cycle to make sure that all monies paid out are properly recovered and accounted for.
8. Administration of year-end returns in respect of all payrolls and all pension schemes. Ensuring that system held year-end totals match the totals held externally. This check is necessary for PAYE income tax, National Insurance contributions and all pensions contributions.
9. Reconciliation of statutory and voluntary deductions. Ensuring that all payroll deductions are paid over to the appropriate statutory body at the specified time within the regulatory framework.
10. Provision of payroll and pensions information for incorporation in the University’s annual accounts and to external auditors for compliance checking.
Knowledge, Qualifications, Skills and Experience
Knowledge/Qualifications
Essential
A1 Ability to demonstrate the competencies required to undertake the duties associated with this level of post having acquired the necessary knowledge and skills in a similar role. Or Scottish Credit & Qualification Framework level 7 (Advanced Higher / Scottish Vocational Qualification level 3, Higher National Certificate) or equivalent, and experience of personal development in a similar role.
A2 Good understanding of the principles of bookkeeping
Skills
Essential
C1 High degree of numerical accuracy
C2 Aptitude to operate a variety of windows-based software.
C3 Excellent IT skills including Word, Excel, and Outlook.
C4 Effective oral and written communication skills.
C5 Ability to use own initiative and possess excellent interpersonal skills.
C6 Commitment to continuous improvement and a proactive approach to preventing and solving problems.
Experience
Essential
E1 Must be able to multi-task, have an investigative mind and be able to prioritise workload.
E2 Perform duties with minimum supervision.
Terms and Conditions
Salary will be Grade 5, £24,715 - £28,929 per annum.
This post is full time (35 hours per week) and open ended.
As part of Team UofG you will be a member of a world changing, inclusive community, which values ambition, excellence, integrity and curiosity.
As a valued member of our team, you can expect:
1 A warm welcoming and engaging organisational culture, where your talents are developed and nurtured, and success is celebrated and shared.
2 An excellent employment package with generous terms and conditions including 41 days of leave for full time staff, pension - pensions handbook https://www.gla.ac.uk/myglasgow/payandpensions/pensions/, benefits and discount packages.
3 A flexible approach to working.
4 A commitment to support your health and wellbeing, including a free 6-month UofG Sport membership for all new staff joining the University https://www.gla.ac.uk/myglasgow/staff/healthwellbeing/.
We believe that we can only reach our full potential through the talents of all. Equality, diversity and inclusion are at the heart of our values. Applications are particularly welcome from across our communities and in particular people from the Black, Asian and Minority Ethnic (BAME) community, and other protected characteristics who are under-represented within the University. Read more on how the University promotes and embeds all aspects of equality and diversity within our community https://www.gla.ac.uk/myglasgow/humanresources/equalitydiversity/.
We endorse the principles of Athena Swan https://www.gla.ac.uk/myglasgow/humanresources/equalitydiversity/athenaswan/ and hold bronze, silver and gold awards across the University.
We are investing in our organisation, and we will invest in you too. Please visit our website https://www.gla.ac.uk/explore/jobs/ for more information.
