Part Time Administrator London, England
Job description
Hours and Contract: Part time – 17.5 hours per week (flexible on days), permanent contract
SPANA - The Society for the Protection of Animals Abroad is the global charity for working animals in low-income countries. Since 1923, we have supported the welfare of working animals, including donkeys, horses, camels and elephants, in communities that depend on working animals for water, transport, agriculture and their very survival. Today, we support working animals across 26 countries, through a series of global projects and partnerships.
As an Administrator you will provide admin support to the Director of Global Animal Welfare and Global Animal Welfare team. Other duties include organising meetings with internal and external stakeholders, collating results of consultations, preparing data projections, organising travel plans for country visits and ordering and organising dispatch of equipment and medical supplies for country programmes.
Key responsibilities
- Organising meetings with external stakeholders and follow up liaisons.
- Organisation of internal meetings, such as the new platform for all global vets and techs that will require a global platform, multi-language functionality and follow up liaisons.
- Collating results of surveys and consultations.
- Producing new templates and spreadsheets for efficient management of work and reporting.
- Using SharePoint to organise and share work documents.
- Ordering and organising supply of equipment and/or medical supplies for country programmes.
About you
- Proficient in Microsoft Excel, Word, Outlook and SharePoint
- A minimum of 3 years experience in an administrative role
- Desirable experience working for a non-profit organisation
- A confident communicator with excellent written and verbal communication skills
- Ability to converse, build strong relationships and work with people from a variety of backgrounds, from supporters to the Chief Executive, Trustees, etc
- Well organised with a flexible approach and the ability to juggle a range of projects at one time
- A willingness to work within changing priorities
- Excellent attention to detail
- Self-starter with strong self-motivation and drive
Benefits
- 26 days annual leave (pro rata), plus bank holidays. Further leave will accrue after two years of service up to a maximum of 30 days
- Company pension scheme (SPANA will contribute 10% of salary to a personal pension plan, if you contribute 5% of salary)
- Hybrid working with London Head Office attendance approx. 1 day a month (travel expenses not included)
- Health Cash Plan with Medicash which includes access to virtual GP appointments and a members discount portal
- Employee Assistance Programme
- Enhanced Family Leave
- Paid Volunteer Day
Job Type: Part-time
Salary: £23,000.00-£26,000.00 per year
Benefits:
- Flexitime
- Work from home
Schedule:
- Flexitime
Work Location: Hybrid remote in London
