PA to Directors Glasgow, Scotland
Job description
Scot JCB Group are looking for an experienced PA to join our team. Supporting our Joint Managing Directors and Chairman, you will be an experienced Personal Assistant with strong attention to detail and organisational skills.
Hours: 8.30am – 5pm, Monday to Friday based at our Dennistoun Head Office
Who are we?
The Scot JCB Group is made up of Scot JCB, Scot Agri, SPS and SIA.
Scot JCB has been supplying and servicing JCB machinery throughout Scotland and the North of England for over 60 years. We sold our first machine in 1956 and have grown into a highly specialised machinery distribution company operating through a network of 17 depots from Fraserburgh in the North East of Scotland to Carnforth in Lancashire. Scot JCB is the largest JCB distributor in the UK and we pride ourselves on providing our customers with world class service.
Key role responsibilities include:
- Managing Directors calendars, identifying diary clashes and scheduling requirements
- Reminding Directors about important events/meetings and helping them prepare
- Controlling access to the Directors
- Liaising with external clients to arrange meetings and distribute agenda/papers where necessary
- Liaising with employees, suppliers, and clients
- Producing PowerPoints when required
- Taking minutes at meetings and distributing action points
- Letter writing
- Booking hotels and making travel arrangements
- Booking meeting rooms and organising lunches
- Managing company events such as golf days, open days and more
- Managing company audits and collating required information
- Collating and filing expenses
- Taking and making telephone calls on behalf of the Directors
- Working with confidentiality and discretion
The ideal candidate will have:
- Demonstrable experience in a similar role
- Ability to build trust and act with discretion
- Excellent written and verbal communication skills
- The ability to prioritise tasks and work well in a fast-paced environment
- Good working knowledge of Microsoft applications
- Great attention to detail
- A flexible, positive and proactive approach to work
- A friendly and approachable manner
- The ability to embrace new systems
In return you will receive:
- A competitive salary, reviewed yearly
- Free on-site parking
- 30 days annual leave, increasing with length of service up to a total of 35 days
- The option to buy/sell up to 5 days annual leave per year
- Private Healthcare
- Health and wellbeing plan - cashback for dentist, opticians, physio and more
- Employee Assistance Programme - free counselling and legal advice
- Access to high street discounts and savings through Perks
- Contributory pension scheme
- Life assurance of three times your annual salary
- Employee referral programme
