PA to CEO & Office Assistant Cambridge, East of England, England
Job description
Who we are
OKRA.ai - proudly part of Envision Pharma Group - delivers predictions, suggestions, and explanations to empower life sciences executives and operational teams in complex decision-making to drive the right drug to the right patient with humanised and understandable AI outputs. We are fostering a new generation of Artificial Intelligence (AI) solutions implemented at top pharma companies.
We are using AI to transform healthcare as we know it.
About the role
OKRA is rapidly growing, and to make sure we continue our innovative work in developing state-of-the-art AI solutions in life sciences, we are looking for a highly motivated, tech-savvy Personal assistant with a proven track record in supporting Senior leaders with managing their schedule, problem-solving, and prioritization skills.
You will join a highly skilled international team, with diverse backgrounds and gender parity, based both in Cambridge (UK) and Leiden (NL). You’ll work cross-functionally together with Marketing & PR, HR, and other team assistants on projects such as the implementation of new software, team events, leadership travel, and the CEO’s Daily agenda.
What you’ll do
- Act as a focal point for processes, communicating internally with the team, service providers, and our senior leadership
- Coordinates day-to-day execution of tasks with the different teams in the different international cities
- Ensure the standards and procedures are being followed on a daily basis
- Performing day-to-day process administration such as Planning calendar management team, booking travels, checking expense claims, and liaising with the finance department on purchasing and invoice queries.
- Act as a local office assistant, supporting our central HR team
- Be the main POC for companywide events partnering with HR to deliver great experiences to our team
What you’ll bring
- A strong track record in project management, acting as safekeeper for CEO’s time
- Tech-Savvy: Proficiency with cloud work tools such as M365, familiarity with project management tools
- Ability to adapt in a fast-paced & unstructured environment
- Proficiency in English
- Great at problem solving, you’re pro-active and flexible and understand we only win as a team
- You’re resourceful: maybe you’re not sure of the answer right away, but you know where to look
Bonus points if you have
- Experience with startups
- Experience with office & facilities management
What’s in it for you
We’re pioneers. As our new Okran, you will work closely with our CEO, Dr. Loubna Bouarfa, a member of the European Union High-Level Expert Group on AI, and who was in 2018 named an MIT Technology Review Top Innovator Under 35 and a Forbes Top 50 Women In Tech. On top of that, you’ll have:
- Creative autonomy - join a small team with a high level of exposure
- Vibrant and diverse co-workers with various backgrounds and experiences
- Hybrid working policy and WFH budget;
- Work-from-anywhere policy
- Regular informal team socials
- 25 days of annual leave
- Pension
