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Job description

We are looking for an enthusiastic, proactive and highly organised PA/Senior Administrator to join our team.

The ideal candidate will be providing full administration and clerical support to the Divisional Operations Director, Deputy Operational Director, Divisional Director, Divisional Nursing Director, Head of Nursing, Service Managers and Matrons within the Division.

This post may involve cross site working between Peterborough and Hinchingbrooke Hospital on occasions to support meetings.

If you think this is the role for you, we would love to hear from you and receive your application.

1. To provide comprehensive administrative support within the Division to include Divisional Governance/Management Board Meetings, Urgent and Emergency Care Committee meetings, coordination of meeting schedules, room bookings, drafting of agenda, collation and distribution of papers, minute-taking and completion of meeting action trackers using approved Trust and Divisional templates.

2. To collate and distribute documents within the Division to include, monthly Quality Governance Operational Committee (QGOC) bulletins, Matron Balanced Scorecards, Workforce KPI reports, Service Performance Reports, Risk Register reports, Formal Complaints, Serious Incidents, Clinical and Non-Clinical Publication reports and Financial reports.

3. To arrange meetings and appointments as required for the Divisional Triumvirate, ensuring appropriate invitations are extended with acceptances and apologies being recorded. In addition, monitoring diaries for the Triumvirate to expedite and arrange meetings (face-to-face and via MS Teams) arrangements and appointments.

Our teams work hard to be flexible and promote a health work/home life balance and so agile working options are automatically considered for all roles within the Trust. Talk to the Recruiting Manager about what this means in practice for you.

Your package with us includes a lot more than just your pay and here are a few of the additional benefits that are available to you as an employee:

• Access to the NHS Pension Scheme
• Generous Holiday Entitlement, starting at 27 days a year (for full time workers) plus bank/public holidays
• Free staff car parking on all our hospital sites during this financial year
• In-house Physiotherapy Services
• Career development and training opportunities
• Emotional Wellbeing Service covering a range of online support, access to mobile apps and 24/7 counselling services
• Subsidised meals at our hospital restaurants
• Access to exclusive discounts, cashback and vouchers via NHS Discounts and Blue Light Card

If you share our values and vision and are passionate about working with people on what matters to them, you could be a real asset to Team North West Anglia

Please access the job description and person specification for further details of this post.

Responsibility to the Urgent & Emergency Care Triumvirate