PA/Administrator London, England
Job description
Guaranty Trust Bank (UK) Limited
JOB TITLE: PA / Administration Officer
DEPARTMENT: Executive Office
LOCATION: London
A BRIEF INTRODUCTION TO GTBANK (UK)
Guaranty Trust Bank (UK) Limited offers both retail and wholesale banking products and services to private, corporate and institutional clients. Our products and services are designed to address the needs of individuals and corporate clients visiting or based in the United Kingdom with business or personal connections in Africa and vice versa.
SCOPE AND RESPONSIBILITIES
To provide administrative support to the Managing Director. The role will be based on the Executive floor.
Key Responsibilities
PA Support
- To provide administrative support to the Managing Director.
- Answering incoming calls on behal of the Managing Director and taking messages.
- Coordinating meetings and diary management for the Managing Director for internal and external meetings. This includes minute taking in meetings if required.
- Arranging travel, visas and accommodation for the Managing Director and other staff members. This includes occasionally travelling with the Managing Director to take notes at meetings and providing general assistance during presentations.
- Welcoming and meeting visitors on behalf of the Managing Director and the Executive Floor.
- Managing incoming emails, faxes and post and corresponding on behalf of the Managing Director.
- Carrying out background research and presenting findings; producing documents, briefing papers, reports and presentations. Liaising with clients, suppliers and other staff.
- Arranging all necessary hospitality requirements for Board Meetings or Committee Meetings on the Executive floor.
General Office Administration
- General Administration for Executive function.
- Processing all premises/service related invoices, recording Facilities and Administration expenditure on spreadsheets and supply Financial Control with details of invoices paid.
- Managing and orderering office supplies, stationery (including business cards and corporate stationary), janitorial items, kitchen consumables such as organizing and storing stationery.
- Ensuring incoming mails are distributed to relevant departments promptly and DHL/ courier mails are dispatched.
- Ensuring that stationary is promptly distributed to all departments and stationary stock and requisition is done weekly and recorded.
- Assisting GTCO Bank PLC with annual corporate events in the UK and corporate gifts
- Assisting with planning annual social events i.e Christmas Party, Family fun day, TGIF
- Covering for the Facilities Officer in their absence.
- Ad hoc duties as directed by the Managing Director.
KNOWLEDGE & EXPERIENCE
This entry-level role would be ideal for a recent college graduate or someone with a minimum of 1 year’s professional experience.
KEY ATTRIBUTES
- Excellent communication skills both written and verbal
- Confident, resilient and committed
- Excellent PC skills, including a working knowledge of Word, Excel, Powerpoint & Outlook
- Highly organised with excellent attention to detail
- Professional and confident manner
- Approachable and friendly
- Team player with ability to develop strong relationships
This job description is not to be constructed as an exhaustive statement of duties, responsibilities, or requirements. You may be required to perform other job-related duties as reasonably requested by your manager.
GTBank UK is an Equal Opportunities employer.
Job Types: Full-time, Permanent
Salary: £32,000.00-£35,000.00 per year
Schedule:
- Monday to Friday
Ability to commute/relocate:
- London: reliably commute or plan to relocate before starting work (required)
Work Location: Hybrid remote in London
Application deadline: 21/02/2023
Reference ID: PA/Administration
