Operations Assistant London, England
Job description
About You
Are you a strong verbal and written communicator looking for a new challenge within an exciting and innovative company? If so, we would love to hear from you!
You are a curious individual with a thirst for learning, finding solutions to problems, getting your hands dirty and LOVE to take initiative and suggest new ways of doing things. You are organised, methodical and process-driven. You enjoy working in an office with people.
At Wazoku we are dedicated to building a diverse, inclusive and authentic workplace, so if you’re excited about this role but your past experience doesn’t align perfectly with every qualification in the job description, we encourage you to apply anyways. You may be just the right candidate for this or other roles.
About the Role
You will be working across various functions within the business such as Sales and Finance, assisting the heads of department with various administration/operational tasks. Reporting to the Chief Operations Officer, this is a office-based role where you will work from our London office and occasionally our Bristol or Copenhagen offices.
You will be working across a variety of projects contributing to the operations of the business and supporting the team.
About Wazoku
Will you help to provide clean water to schools in Mexico? To find a better solution to protect astronauts? To invent the next multi-billion market breakthrough? At Wazoku, that’s exactly what we achieve as we; change the world, one idea at a time.
We do this through our enterprise innovation platform that help organisations to find that one person who has that one idea wherever they are to solve their smallest to biggest problems to generate solutions that truly change the world. We work with Global 2000 organisations from the likes of NASA to Nissan and GSK, helping them discover new products and services, continuous improvements, but also ways to sustain our planet.
We are a B-Corp, Carbon Negative, for-purpose organisation with recent funding from Octopus Ventures and we are growing.
Wouldn’t you want to be part of this? To be involved in a new breakthrough idea that helped change the world into a better place? If so – we would love to hear from you!
Responsibilities
- Finance Operations
- Invoicing customers from multiple entities and systems including debtor chasing, supplier registration and management in invoicing platforms (Ariba etc)
- Manage the monthly accounts reconciliation ensuring expenses have been coded correctly, calculation of commission and bonuses and supplier procurement
- Sales Operations Administration
- Management of the annual recurring revenue administration, when it is billed, what is due and forecasts.
- Data hygiene work/help in CRM (i.e. merge duplicates, update missing information, etc)
- Review, file and audit customer paperwork
- System management with platforms such as HubSpot, Xero, Maxio, SharePoint and ZoomInfo
- General Operations
- General – pre-employee onboarding (computer setup etc)
- Support the Operations Manager with general office management
- Support with organisation and management of team and company events
Requirements
- Excellent verbal and written communication skills
- Initiative – must have a can-do attitude and take initiative
- Problem-Solver – where you don’t have an answer, you look for one
- Confidence in learning, owning, using and teaching tools and systems
- Curiosity – eagerness to learn, ask questions and have an “always be learning” attitude
Benefits
Although we work hard, we also recognise the importance of maintaining a proper integration of work/life priorities and providing a culture that encourages creativity and productivity. Our benefits include:
- Flexible holiday policy that recognises employees are best able to determine when and how often they need to take time off to recharge their batteries, while still meeting their performance objectives
- Health, Dental, and Vision Insurance
- Excellent Parental leave policies to support our working parents through all stages of their life and careers, including 26 weeks maternity and adoption leave, and 8 weeks paternity leave.
- December one week shut down over the holiday period
- Salary Sacrifice Pension scheme we match up to 5%
- Complimentary Mental health service – We are partnered with InsideOut, an on-demand mental health platform, dedicated to breaking down social stigma and opening up the mental health conversation. Everyone has mental health and we couldn't support their mission more. Employees can join at any time
- Social Events – Including company offsites, summer & Christmas parties, charity engagement and more
- Great vouchers and offers through our Thanks Ben platform
- £30 per month to spend on your own personal Health and Wellbeing
- Birthday Day Off
- 10 days paid sick leave per year
**Salary up to £35,000 per annum depending on experience**
What happens next?
Our recruitment team will be in touch if you're successful so keep an eye on your emails! We'll arrange a short call to learn more about you, as well as answer any questions you have. If it feels like we're a good match, we'll share your CV with the hiring manager to review, and then be in touch to move to the next stage of the interview process.
Our interview process is tailored to each role. We will always look to make the adjustments you need to bring your best self to interview.
