Operations Administrator Aberdeenshire
Job description
Intertek is a leading Total Quality Assurance provider to industries worldwide. Our network of more than 1,000 laboratories and offices in more than 100 countries, delivers innovative and bespoke Assurance, Testing, Inspection and Certification solutions for our customer’s operations and supply chains.
Due to continued growth, we now have an exciting opportunity for an Operations Administrator to join our team in Bridge of Don, Aberdeen. You will be responsible for day-to-day administration as required within the business support team ensuring that tasks for this position are completed timely to meet the business needs and operational requirements. A key focus of the position will be to ensure tasks workload and processes are run in an efficient and effective manner.
Responsibilities
- Processing the necessary paperwork to produce sales order job packs, ensuring all information is obtained from the client/Retails Sales Manager when required and updating sales spreadsheet accordingly
- Preparation of timely and accurate sales quotes, ensuring procedures are applied for pricing, terms and conditions and follow the correct authorisation review limits
- Management of Purchase Orders mailbox and distribution to appropriate dept/KAM’s, saving hard copies to shared drive. Filing new and revised PO’s on Master spreadsheet
- Updating LIMS/Phoenix data by recording accurate data on client accounts numbers and LIMS IDs and adding to a Data Validation list
- Setting up of meeting rooms for internal meetings or courses
- In conjunction with other admin staff, responsible for the accurate filing and archiving of documents as required
- Booking travel and accommodation for field chemists and other Intertek employees and obtaining VAT invoices for any payments made on T&E cards
- Assist with monthly Emergency Lighting checks along with other team members
- Reception cover and associated Reception duties during Receptionist breaks/periods of absence
- Providing administration support when required in the absence of team members
Key Requirements:
- Good IT literacy skills
- Good standard of secondary education
- Relevant previous experience in a similar role
- Excellent verbal and written communication and organisational skills
- Excellent working knowledge of MS Office: Word, Excel, Outlook
- Strong interpersonal skills
- Excellent time management and organisational skills
- Ability to work accurately within tight deadlines
Join Intertek and become part of our global network of inspiring and entrepreneurial colleagues. We are a global family that values diversity and we thrive working together with precision, pace and passion. We are working to make the world Ever Better, ensuring the quality, safety and sustainability of products and services used by millions of people around the world.
- Competitive salary/benefits
- Development and career opportunities around the Globe
- Working in a highly motivated team and dynamic working environment
In this opportunity, you’ll be joining our E&P team, based in Aberdeen.
We are an Equal Opportunity Employer who do not discriminate against applicants. All qualified applicants will receive consideration for employment without regard to race, colour, religion, sex or national origin.
Intertek operates a preferred supplier arrangement and we do not accept unsolicited approaches from agencies.
