Operations Administrator Aberdeen, Scotland
Fugro
Full Time
Aberdeen, Scotland
20970 - 27014 GBP ANNUAL Today
Job description
Job Description
Do you want to join our Geo-data revolution? Fugro’s global reach and unique know-how will put the world at your fingertips. Our love of exploration and technical expertise help us to provide our clients with invaluable insights. We source and make sense of the most relevant Geo-data for their needs, so they can design, build and operate their assets more safely, sustainably and efficiently. But we’re always looking for new talent to take the next step with us. For bright minds who enjoy meaningful work and want to push our pioneering spirit further. For individuals who can take the initiative but work well within a team.
The role
Fugro is currently recruiting for an Operations Administrator for the Operations – Personnel Resources team who will be responsible for providing administrative and operational support activities whilst ensuring discretion and confidentiality.
Who you’ll be working with:
Within this role you will be the focal point for the Company’s operations administration for offshore personnel. You will work closely with the Operations – Personnel Resources team including Offshore Personnel Coordinators and Operations Supervisors to ensure documentation, certification and records for the offshore personnel are kept up-to-date. You will also deal with external suppliers for booking survivals and medicals etc.
You will also be responsible for creating reports; Maintaining offshore staff records on Onboard Tracker ensuring essential certification and documentation i.e. personal details, qualification, seaman’s / discharge books, passports, driving license and ensure field staff CVs are updated.
Provide administrative support with regards to data entry to company systems and run reports to monitor expiries; Process invoices and liaise with suppliers to ensure receipt of updated purchase orders in timely manner;
Responsible for the administration and coordination of department meetings. Responsible for general administrative duties supporting the Operations-Personnel Resources Department and Field Staff, including but not limited to typing and issuing letters, ordering stationary etc.
Who we’re looking for:
The successful candidate will be required to create communicative and collaborative working relationships with others in the department to quickly become an integral member of the team. Within the role there is a requirement for the individual to be proactive, driven and motivated with exceptional organisation skills and most importantly have the ability to manage and prioritize a busy but varied workload.
This role if for you if you want to be part of a great team a fast-paced team, you are results orientated, well organised and keen to learn. You will be able to develop strong relationships with key stakeholders in the Company by providing the highest level of service.
Demonstrable strong attention to detail and an eye for continual improvement. Ability to analyze and solve problems.
Essential
- Standard grade English and Maths or equivalent;
- Experience within office or administration role;
- Delivery of varying workloads to agreed schedules and quality standards;
- Confident communicator to all levels of employees in with the company with customer friendly telephone manner;
- Strong organisation skills and ability to work to tight deadlines;
- Strong IT skills and able to use all Microsoft packages in addition to learning new systems;
- Ability to work under limited supervision;
- Be pro-active work on own initiative;
- Flexible adaptable approach to work;
- Live within commuting distance to Aberdeen
Desirable
- Business Administration qualification or equivalent;
- Experience in personnel logistics, personnel tracking, booking travel;
What we offer:
Fugro provides a positive work environment as well as projects that will satisfy the most curious minds. We also offer great opportunities to stretch and develop yourself. By giving you the freedom to grow faster, we think you’ll be able to do what you do best, better. Which should help us to find fresh ways to get to know the earth better. We encourage you to be yourself at Fugro. So bring your energy and enthusiasm, your keen eye and can-do attitude. But bring your questions and opinions too. Because to be the world’s leading Geo-data specialist, we need the strength in depth that comes from a diverse, driven team.
- Extensive career & training opportunities
- Competitive salary accompanied by an attractive package including contributory pension scheme
- Flexible working hours and the potential to work 2 days a week from home in accordance with your manager and corporate policies
- Option to lease an electric car.
- Cycle to work Scheme
Our view on diversity, equity and inclusion
At Fugro, our people are our superpower. Their variety of viewpoints, experiences, knowledge and talents give us collective strength. Distinctive beliefs and diverse backgrounds are therefore welcome, but discrimination, harassment, inappropriate behaviour and unfair treatment are not. Everybody is to be well-supported and treated fairly. And everyone must be valued and have their voice heard. Crucially, we believe that getting this right brings a sense of belonging, of safety and acceptance, that makes us feel more connected to Fugro’s purpose ‘together create a safe and liveable world’ – and to each other.
Disclaimer for recruitment agencies:
Fugro does not accept any unsolicited applications from recruitment agencies. Acquisition to Fugro Recruitment or any Fugro employee is not appreciated.
Fugro
www.fugro.com
Leidschendam, Netherlands
Mark Heine
$2 to $5 billion (USD)
10000+ Employees
Company - Public
Architectural & Engineering Services
1962
