Office Manager & HR Assistant Oxford, England
Job description
Are you inspired by the prospect of joining a fast growth tech company that's on a mission to tackle climate change by reducing carbon emissions in global supply chains?
Manufacture 2030 is a purpose led software company. Our cloud-based product, provides retailers and manufacturers with greater certainty of hitting emissions reduction targets by measuring environmental impacts, accelerating performance improvement within factories and offering forward visibility of progress over time. Our mix of people, process and cloud-based software is designed to help cut costs, risks and environmental impacts, accelerating global progress towards the UN Sustainable Development Goals (SDG's).
Our team is growing rapidly in line with our business expansion and we are now on the hunt for a bright, enthusiastic and highly motivated person to be a huge support in this growth.
The role is broad, no day will be the same and you will deal with everyone in the company from the CEO to interns. This is an interesting role, suiting someone who thrives in an entrepreneurial environment and with a high degree of responsibility.
Key responsibilities will include:
- Ensure smooth running of the office environment, to ensure that the team have the right space and practical tools they need to do their jobs effectively, including:
- Liaison with service providers, property managers and maintenance contractors
- Purchase and manage stock of IT hardware, stationery and other office consumables
- Telecoms and IT liaison with third party support
- Ensure we are abiding by health and safety regulations
- Implementing and maintaining office policies and systems
- Organising meetings and events
- Liaising with employees at all levels, including senior management
- Handling telephone calls, post, visitors and emails.
- Organising the office and correctly disposing of redundant items such as electricals
- Administration and Assisting HR (around 40% of the role):
- To process change notifications for all areas of the employee life cycle, producing and issuing accurate documents
- To be the first point of contact for all HR related queries.
- Create and maintain staff records using the Company's HR Software
- Running reports from the HR software system
- Assisting with recruitment from posting adverts to preparing inductions
- Managing and monitoring training, ensuring records are up to date.
Required Skills and Experience:
To be considered for the role, candidates will be expected to have the following:
- Experience in an office management role and previous HR related administrative experience
- Must have exceptional attention to detail
- Strong organizational and time management skills, and ability to prioritise
- Excellent communication and interpersonal skills
- Must be proficient with Microsoft Office and ideally Google products
- A hands-on attitude and willingness to assist in some HR matters whilst maintaining the highest levels of confidentiality
What you get:
- The opportunity to work in a fast-growing entrepreneurial organisation
- A culture of empowerment, with high levels of personal responsibility given from day one
- The opportunity to work with inspirational colleagues who are highly passionate and motivated by a belief that the work they do positively contributes to a more sustainable future
- An environment where new ideas and innovation are encouraged and rewarded
- Flexible working, competitive salary, and access to a workplace pension scheme
Job summary:
Remuneration: £25k - £30k dependent on experience
Tenure: Permanent, Full time but some flexibility
Office location: Summertown, Oxford
Flexible working: The company operates a flexible hybrid model but due to the office management elements of the role, 3 days working in the office will be required each week
Reporting to: HR & Workplace Manager
Manufacture 2030 (sole trading company of 2degrees Ltd) is an equal opportunities employer. We are committed to ensuring that no job applicant or employee receives less favourable treatment on the grounds of gender, marital status, race, colour, ethnic origin, sexual orientation, age or disability, and that all appointments are made purely on the basis of merit. Any personal data we collect from you as part of a recruitment process will be processed in accordance with the GDPR; please see our Applicant Privacy Policy at: https://manufacture2030.com/privacy-policy
Job Type: Full-time
Salary: £25,000.00-£30,000.00 per year
