Office Manager/Executive Assistant London, England
Job description
Job Title: Office Manager/Executive Assistant
Location: London, Hybrid (3 days per week at the office)
Salary: £30k - £45k
Benefits: Cycle-to-work scheme, private healthcare, 25 days off, plus bank holidays, plus your birthday off, plenty of flexibility, parental packages, sabbaticals, fun socials, and more!
About Dimension
Dimension is a real-time 3D production studio leading virtual production and the creation of virtual humans. From blockbuster films to epic metaverse moonshots, our team of around 100 people is working to build a future for entertainment that’s radically creative and immersive. By joining Dimension as an Office Manager/Executive Assistant, you’ll be challenged in new and exciting ways and have access to on-set experience, in-house experts and inspiring artists along the way. As an Office Manager/Executive Assistant, you will be based out of our Wimbledon production studio, but with the opportunity to also spend time at our West London virtual production and motion capture stage and on our mobile volumetric capture stage. Recent productions include the MetaHuman of Eva Herzigova, the NARS Power Players, Disney’s Pinocchio, Sony Pictures’ I Wanna Dance With Somebody and Bullet Train, Balenciaga’s Afterworld, Coldplay x BTS My Universe and many more. We’re here to work on the ideas we dreamed of as kids. Magic isn’t made if everyone has travelled the same path. As we pioneer new industries, we’re fully committed to providing a supportive, inclusive environment for our team and encourage applications from diverse backgrounds.
The Office Manager/Executive Assistant role
This is an exciting opportunity for an Office Manager/Executive Assistant to join our team based in our Wimbledon office. In this role you will be responsible for the management of the studio/office and essential logistics for the well functioning of the business. Also, you’ll be reporting directly to our Senior HR Manager and our two Co-CEOs.
Responsibilities for the Office Manager/Executive Assistant:
- Diary management for C-suite
- Supporting directors in developing board reports
- Prepare meeting agendas for C-suite and board meetings and attend to take minutes and capture actions
- Booking flights, accommodation, trade shows
- Managing RMAs, carnets and shipping
- Organising on-site client meetings
- Studio Maintenance:
- Ensure the office/studio is client facing and presentable
- Grocery orders, ensuring all units are stocked with food and drinks, particularly for shoots
- Office purchases, including groceries, stationery, furniture etc
- Planning maintenance work and managing cleaners, alarm servicing, pest control, any other contractors
- Organise, distribute and send out post for the offices
- Ensuring adherence to Health and Safety policy
- Planning training of and ensuring the presence of first aiders, fire marshals, etc
Requirements for the Office Manager/Executive Assistant:
- Experienced personal assistant
- Experience working with senior executives
- Excellent organisational and communication skills, both written and verbal
- Confident liaising with internal and external stakeholders/visitors in a warm and professional manner
- Mature and responsible attitude with a high level of discretion
- Proactive with the ability to anticipate, communicate and resolve issues with minimal guidance
- Highly self-motivated and collaborative
- Constantly striving to learn and improve your skills
- A high level of experience with Word and other Microsoft tools
If this Office Manager/Executive Assistant role sounds like you, please click apply! Or feel free to contact us on [email protected] and we will do our best to help.
