Office Manager - Belfast Belfast, Northern Ireland
Job description
Onsite Office Manager – Belfast
Resource Solutions are on the look out for an extremely well organised and proactive Office Manger to join our new clients offices based in Belfast. We are keen to speak with candidates who come from a professional or corporate environment and can really manage expectation and create a safe functioning workplace for employees, visitors and clients. If you are currently working in his type of role but wish to really show your skills and excel within a new growing business, then we want to hear from you!
This role will offer a salary of £30,000 (negotiable DOE) plus fantastic benefits!
Purpose of the Role:
The role of the Office Manager will be located in our clients busy Belfast office where the Office Manager will be at the forefront of managing visitor experience while handling incoming calls.
The role is suitable for a proactive, positive person who wants to be part of our clients team and who has a passion for delivering leading service to all those they interact with.
The role will report into the Facilities Manager and will be a key part of the Facilities team.
· Greeting visitors to the facility warmly and offering them help immediately. Representing the business with a positive attitude and professional appearance.
· Being proactive to ensure the smooth running of the Belfast office for both clients and colleagues alike.
· Managing Meeting room bookings, ensuring priority given to client rather than internal requirements
· Setting up meeting facilities, assisting with serving and clearing catering and refreshments and ensuring the coffee machine is maintained daily and functioning.
· Taking and directing calls via switchboard to relevant teams/departments.
· Organising, maintaining and ordering supplies for the office for both employees and visitors.
· Owning the above processes within the office and identifying improvements.
· Liaising with the building management team and organising contractors for maintenance work as required
· Ensuring contractors are managed and organised whilst within the office.
· Ensuring health and safety and physical security standards are met and evidenced as required.
· Adhering to Facilities process policies and procedures and providing colleagues with communications and enhancements as required.
· To attend relevant training for Facilities, Security and Health and Safety as required and being the ambassador for all.
· Becoming the onsite AudioVisual Equipment guru - Providing basic IT/presentation troubleshooting help and interacting with IT as required.
· Maintaining front door security and reporting any suspicious activity.
· Completing administrative tasks and delivering/accepting mail.
· Providing back up executive assistance and admin support, as required and subject to capacity.
· To be the owner of the Facilities tickets system for Belfast and follow-up to ensure completion relevant parties including IT/external companies.
Experience, Qualifications and Skills
· Experience of working in corporate setting in a similar role.
· Management of key stakeholders at all levels in a typical corporate environment.
· Previous experience of using video conferencing solutions.
· Excellent communication and interpersonal skills.
· Excellent verbal and written communication skills.
· Experience of using all Microsoft packages.
Demonstrated Commitment to our clients Core Purpose:
Power in Partnership: They work in partnership with their clients & each other – building open and trusted relationships. Working together allows them to deliver the best for their clients.
Future Focus: They want to push their industry forward by solving problems in better ways that benefit both their clients & society.
Strength in Difference: They work with diverse perspectives to find better solutions. Working with differences makes them stronger.
People First: They recognise that pensions is a people business. People are the source of our clients expertise and it is people’s lives that they affect through their advice.
If you are looking for your next role and feel you can really bring to the table the key skills required for this role, then please apply today!
Job Types: Full-time, Permanent
Salary: From £30,000.00 per year
Benefits:
- Canteen
- Company events
- Company pension
- Flexitime
- Transport links
- Work from home
Schedule:
- Day shift
- Flexitime
- Monday to Friday
Supplemental pay types:
- Performance bonus
- Yearly bonus
Ability to commute/relocate:
- Belfast: reliably commute or plan to relocate before starting work (required)
Work Location: Hybrid remote in Belfast
