Office Manager Windsor, South East England, England
Job description
Job Specification
Job Title: Office Manager - Part Time
Location: Accountancy Firm in Windsor, Berkshire
Terms: Flexible up to 30 hours per week - WFH on Monday
Reports To: Director
Reputable and expanding professional accountancy practice in Windsor have an immediate requirement for an experienced Office Manager/Administrator. Working within a small friendly team with flexible hours and on site parking available. If this role is of interest, please apply now, we would love to hear from you.
Key Responsibilities:
- Diary management for Director and team - including arranging client meetings (in person, telephone or via Zoom) for sign off meetings.
- Preparation of client meetings - including preparing the relevant documents for Director.
- Office management - including organising office supplies (stationery and kitchen), ensuring photocopier filled, files shredded, daily kitchen review including dishwasher etc.
- Post management - including collecting, sorting and scanning incoming post to relevant team members and clients. In addition, frank and send post at the end of each day.
- Front of house - including greeting clients for meetings and record collection/drop off.
- Administration - including being responsible for staff annual leave tracker and authorisation, team events (birthdays or team days out), managing petty cash and receipts.
- Client communication - including answering office phones, logging new client enquiries, taking existing client messages and telephone payments.
- Client records - including regular audits of client books and records held in the office and liaising with clients to collect or post.
- Client onboarding - including managing new client onboarding processing, setting up on practice management database, liaising with Companies House and HMRC for new registrations. In addition, liaising with our Payroll team for new and existing clients.
- Practice Management - including managing trackers on company software for new client onboarding, change of client details etc.
- AML - assisting with anti-money laundering (AML) practices for the company i.e. requesting updated ID from clients and running credit safe reports.
- Accounts administration - including preparation of limited company accounts signature packs, including cover letters, uploading documents to our online client portal and arranging client sign off meetings. In addition, liaising with HMRC regarding client refunds for example.
Full training will be provided on our internal systems.
Requirements:
- Excellent time management, organisational and communication skills.
- Proficient in Microsoft Office suite, including Outlook, Word and Excel.
- Confident and adaptable with new software.
- Proactive and solutions-based approach.
Job Type: Part-time
Part-time hours: 30 per week
Salary: £32,000.00-£35,000.00 per year
Benefits:
- Company pension
- Flexitime
- Free parking
- On-site parking
- Work from home
Schedule:
- Flexitime
Work Location: Hybrid remote in Windsor
Reference ID: Office Manager Mar-23
