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UniHomes is a leading student property search and comparison portal and shared utilities provider. We offer a cutting-edge utility management service, taking the hassle out of shared bills for students. We currently operate in over 50 university locations nationwide helping thousands of students find their Ideal properties.

A progressive SME who is passionate about developing our technology and products to amplify the student rental market. We are scaling up our business and have doubled in size in the last six months. There is a continued growth trajectory with huge ambitions for the future making this is a very exciting time to join our team.

The role:

Working within the People and Culture team, currently a team of three, we are seeking an experienced, dynamic, and passionate Office Manager with a keen eye for detail and who is people orientated. You will take proactive responsibility for all operational aspects of the office environment including office management, facilities management, IT support, security, H&S and admin support. Your key responsibility is to facilitate the smooth running of our office.

Our overall team has doubled in size organically in the last 6 months and we are now a team of 85 staff with a continued growth plan. As we continue to grow, there is an opportunity for more involvement with the people and culture strategy for a person who is interested in broadening their skill set. We are always open to new ideas and improvements across the teams and welcome inspirational ideas.

Responsible to: Head of People and Culture

Key Responsibilities:

Office Management

• Take full responsibility for ensuring that the office environment is well managed in terms of maintenance and repairs and general appearance: managing all associated suppliers (maintenance, office cleaning, window cleaning, plant supplier, refuse collection etc.).
• Manage the relationship with New Era Development in terms of regular meetings, informing of progress within the development, maintenance, and reception issues.
• Create and maintain office procedures and processes and communicate effectively.
• Ensure all office supplier contracts are reviewed regularly and offer best value for money, making recommendations for cost savings and efficiencies.
• Ensure all office facilities are kept in good working order and that all associated information is kept up to date and communicated as necessary (CCTV, Kitchen equipment, intruder alarms, car park/bike park security).
• Be proactive in the overall monitoring and management of the office environment to ensure it remains as safe and pleasant a place to work / visit as possible.
• Ensure that all office stocks (cleaning, stationery, kitchen, bathrooms etc.) are regularly monitored and replenished as necessary.
• Event planning and organising of company social events.
• General office administration to support Managers and staff within the business.
• Front of house operations: meet and greet all visitors to the office, provision of hospitality, and meeting room bookings, post collection and delivery.
• Arrange travel and accommodation for staff as required.
• Managing access control security fobs, all staff facilities and parking.

Admin Support

• 
  Support the People and Culture team with ad hoc administration to support other areas within our team – HR, recruitment, training, employee engagement and wellbeing activities.

Health & Safety

• 
  Lead on the management of the operational Health and Safety plan, ensuring actions in the plan are carried out on a timely basis and to required standards.
• Make recommendations to the Board for strategic actions that will improve the H&S of the environment.
• Work closely with our external Health and Safety advisors to ensure all necessary actions and audits are carried out, providing a safe place for staff and visitors.
• Take responsibility for arranging staff training for anything H&S related.
• Carry out risk assessments where necessary.
• Lead on the Fire safety within the office. Liaising with the external supplier on fire extinguisher annual checks, ensuring emergency lighting is in order, and we are compliant at all times.

IT and Comms

• 
  Manage the relationship with our external IT Support company ensuring our hardware and software meets business requirements.
• Undertake regular review meetings and maintaining our contract with external supplier.
• Make recommendations for any improvements.
• Order new equipment where necessary.
• Asset register to be maintained at all times.
• Lead on new starter set up with external supplier.
• Review and communicate any new processes ensuring they are efficient, fit for purpose, effective and implemented accordingly.

Skills and experience:

• 
  A good level of education is required (minimum GCSE Maths and English)
• Min 3 years’ experience in Office/Administration Management
• Knowledge of Microsoft Office Suite (Word, Excel, PowerPoint, One Drive, Teams)
• Exceptional attention to detail
• The ability to prioritise tasks and work under pressure
• Highly Organised
• Great at multi-tasking
• Proactive
• Approachable
• Resilient
• Dedicated and hard working
• Reliable time keeping and work ethic
• Familiarity with legislation in the areas of employment, equality and diversity, H&S, and data protection - this is useful, but not essential.

What do you get when you work here:

With people and culture at the heart of our organisation, we are continually enhancing our employee offer and culture.

Working in our stunning new office at New Era Square in the centre of Sheffield, you will get complimentary breakfast, hot & cold drinks, snacks, pool table, holidays, length of service days, voluntary day, healthcare scheme, Employee Assistant Programme, sick pay, enhanced maternity & paternity pay, career progression, a commitment to personal and professional development, employee of the month award, refer a friend scheme, staff discounts, mental health and financial support, and company social events.