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Job description

Description

Parallax is seeking an office manager to join our team in mid-August. This role involves overseeing our impressive office space and playing a pivotal part in the day-to-day operations of the business.

As our office manager, you will report to the People Director and work full-time from our office in Leeds.

We are looking for a motivated individual with outstanding interpersonal skills and a strong work ethic to join our dynamic team.

Your contribution to our fast-paced office environment will be instrumental in the success of Parallax and the cultivation of an exceptional work culture.

This position requires versatility, as you will be responsible for a range of tasks and expected to adapt swiftly to new challenges.

Key Responsibilities

Some of the responsibilities in this role include but are not limited to:

• Office Administration - Managing the day-to-day operations of the office, including answering phones, scheduling appointments and maintaining records.
• Facilities Management - Overseeing the maintenance and repair of office equipment and facilities.
• Reception and customer service - Greeting visitors and providing excellent customer service. Filter calls & messages that are not important.
• Inventory Management - Managing and ordering office supplies, equipment and furniture.
• Travel and event planning - Coordinating travel arrangements and helping to organise corporate events.
• Bookkeeping and record keeping - covering for the finance manager during holidays and sickness.
• Human Resources support - Assisting with areas such as contracts, employee relations, onboarding, exit interviews and compliance.
• Information management - Maintaining and managing office information, including files, databases and reports.
• Office safety and security - Ensuring the office is secure and safe for employees and visitors.
• Marketing and public relations support - Assisting with marketing and public relations efforts as needed.
• Vendor management - Managing relationships with vendors and service providers.
• Policy development and implementation - Developing and implementing office policies and procedures.
• Budget/financial management - Monitoring and managing the office budget alongside our Finance Manager, including expense tracking and financial reporting. Assisting with payroll too.
• PA Duties - Assisting directors with ad hoc matters.
• Misc - Spin the Wheel prizes, welcome & leaving drinks, organising probation reviews.
• Organising social events for the team, in particular the Christmas and Summer parties.

Skills, Knowledge and Expertise

• Effectively organising and managing multiple tasks and priorities, ensuring timely completion within deadlines.
• Demonstrating empathy, understanding, and adaptability.
• Working independently with minimal assistance, proactively resolving issues while recognising appropriate times to seek guidance.
• Effective verbal and written communication skills are vital for successful interaction with colleagues, clients, and vendors.
• Identifying and analysing problems to develop efficient solutions.
• Meticulous attention to detail is crucial to ensure accuracy and prevent errors.
• Providing high-quality customer service to clients and customers.
• Finding innovative problem-solving approaches and identifying relevant resources.
• Proficiency in basic computer programs such as Pages, Numbers, Google Docs, and Google Sheets, coupled with the ability to quickly learn new software applications.
• Collaborating effectively, building relationships, and working well with others as part of a team.
• Adapting to changing priorities and new situations.
• Leading, managing, motivating, and delegating tasks within a team.
• Efficient management and monitoring of budgets.
• Analysing data to make well-informed decisions.
• Handling conflict effectively and achieving positive resolutions.
• Identifying potential safety hazards and taking proactive measures to minimise risk.

Benefits

We’ve created a warm, welcoming & caring environment where everyone is challenged yet supported in their roles. We don’t pretend to know everything and are always open to good ideas – you really can make a difference here.

• Top-tier healthcare - There’s nothing more important. We offer free top-tier Bupa Healthcare to everyone who works with us because health is something that shouldn’t be compromised.
• Mental wellbeing - We don’t just offer mental health care, we encourage it & ensure our staff are well supported. We make sure a number of our staff are mental health first aid trained – we always put health first, it’s a Parallax priority.
• Equality, diversity & inclusivity committee - We actively encourage our employees to help us shape the way we work and grow.
• Top-notch technology - We all love a Nokia 3310, but there’s a time and a place. To create great things, you’ve got to be backed by great technology. In the office or remote, we’ll make sure you’re equipped to create!
• Social butterflies - What can we say… we’re a social bunch. Team lunches, art workshops, waterparks, games nights, quizzes,, team events and the odd office Mario Kart battle, we’re always up for a social! We have a social committee who are always looking for new ideas and fun things we can do as a team
• Opportunity to grow - A personalised progression route is clear from day dot. We host bi-weekly 1:1s, paid training days and quarterly hack days so, the sky’s the limit.
• Company Bonus Scheme - Your contributions won’t go unnoticed and everyone shares in the profits pot equally, with no one missing out when we hit the company targets.
• 2 streaming services on us - whether you’re a Netflix binge-watcher or Spotify music maestro, we’ll cover the cost of these each month.
• Great working conditions with a relaxed and fun atmosphere.

We believe that our brand, people and behaviours are a powerful platform for social change in the tech industry. Our mission is to become the clear choice for all employees, candidates and clients, bringing out the best in people and giving everyone an equitable chance to find fulfilment in their careers. Parallax values and respects all differences in people (seen and unseen) and encourages applications from all backgrounds, communities and industries. We are committed to having a team that is made up of diverse skills, experiences, abilities and backgrounds. If you are not 100% sure that you meet all the requirements but believe you could excel in this role, we encourage you to apply and use the application questions to tell us about what you would bring to this role.

About Parallax
Parallax is a digital transformation consultancy with innovation at its core. We solve complex problems and build leading digital products for local and national SMEs, international clients and blue-chip corporations.

We transform ideas into opportunities, using cutting-edge user experience design, technical innovation, and our passion for digital excellence. We don’t shy away from projects that seem too out of reach, unachievable or even impossible. We welcome the challenge and deliver success.

We’re always questioning the norm and understand the risks of the latest and greatest and know how to deliver large digital projects at the forefront of technical possibility with a balanced approach to risk mitigation. Our clients trust us to deliver a transformative user experience married with technical excellence across various projects and industry sectors.

Our team features some of the most talented minds in the industry. We work hard to stay on top of the newest innovations and always strive to be the best at what we do.

Job Type: Full-time

Salary: £25,000.00-£35,000.00 per year

Benefits:

• Company pension
• Flexitime

Schedule:

• Flexitime
• Monday to Friday

Supplemental pay types:

• Bonus scheme

Work Location: In person