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• Currently recruiting an Office Manager for permanent roles
• Based in Edinburgh for a UK leading independent financial institution

About Our Client

UK leading independent financial institution

Job Description

The role will be office based for at least four days per week.

• Greeting visitors to the facility warmly and offering them help immediately. Representing the business with a positive attitude and professional appearance.
• Being proactive to ensure the smooth running of the office for both clients and colleagues alike.
• Managing Meeting room bookings, ensuring priority given to client rather than internal requirements
• Setting up meeting facilities, assisting with serving and clearing catering and refreshments and ensuring the coffee machine is maintained daily and functioning.
• Taking and directing calls via switchboard to relevant teams/departments.
• Organising, maintaining and ordering supplies for the office for both employees and visitors.
• Providing executive assistance and admin support, as required.
• Owning the above processes within the office and identifying improvements.
• Liaising with the building management team and organising contractors for maintenance work as required
• Ensuring contractors are managed and organised whilst within the office.
• Ensuring health and safety and physical security standards are met and evidenced as required.
• Adhering to Facilities process policies and procedures and providing colleagues with communications and enhancements as required.
• To attend relevant training for Facilities, Security and Health and Safety as required and being the ambassador for all.
• Becoming the onsite AudioVisual Equipment guru - Providing basic IT/presentation troubleshooting help and interacting with IT as required.
• Maintaining front door security and reporting any suspicious activity.
• Completing administrative tasks and delivering/accepting mail.
• To be the owner of the Facilities tickets system for Edinburgh and follow-up to ensure completion relevant parties including IT/external companies.

The Successful Applicant

Experience, Qualifications and Skills

• Experience of working in corporate setting in a similar role.
• Executive support experience.
• Management of key stakeholders at all levels in a typical corporate environment.
• Previous experience of using video conferencing solutions.
• Excellent communication and interpersonal skills.
• Excellent verbal and written communication skills.
• Experience of using all Microsoft packages

What's on Offer

• Permanent, full time 35 hours (9am until 5pm)
• Office based 4-5 days a week
• Additional benefits