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• Office Manager / Executive Assistant
• Full Time, Permanent

About Our Client

Page Group are excited to be exclusively partnered with a reputable shipping organisation based in Cardiff to recruit an Office Manager on a full time, permanent basis.

The organisation has an excellent reputation in it's market and as an employer.

They turnover roughly £600 million per year and are the market leader in it's industry for the UK.

Job Description

Role Overview:

• Project Management of the office design and refurb
• Executive Assistant / PA support to the Site Director
• Comprehensive admin support to the senior leadership team
• Lead the Cardiff office facilities
• Manage and improve the front of house experience
• Manage and improve internal office experience for employees
  

Key Responsibilities:

• Manage calendars and inboxes as required.
• Organise and Minute SLT meetings for the Region
• Ensure papers/briefings are prepared well in advance. Ensure each day is well organised and productive e.g. allocated preparation time etc.
• Maintain External Engagements Tracker for RD and the Senior WSSP team
• Plan trips, booking travel, transport and accommodation and preparing clear itineraries.
• Venue search and logistics planning of SLT Away Days and ad hoc stakeholder events for the Region
• Compile and prepare reports, presentations and correspondence.
• Manage expenses, purchase orders and invoices; reconcile monthly credit card statements.
• Implement and maintain procedures/administrative systems.

QA House Front of house/reception team:

• 
  Management of Front of house team at QA House, ensuring appropriate cover
• Overseeing management of third-party suppliers by the Facilities team to ensure security, cleaning and catering services are carried out.
• Overseeing the management of the QA House Facilities budget and ensuring cost-effectiveness.

The Successful Applicant

• Strong Diary/inbox management/time management skills
• Previous experience as an Office Manager or Executive Assistant

• Intermediate level Outlook, Word, Excel, Powerpoint and Teams
• Excellent written and verbal communication skills
• Strong travel and event management skills
• Action point and minute taking skills
• Ability to build collaborative relationships with a range of stakeholders
• Tact and discretion for dealing with highly confidential information
• Accuracy and attention to detail, but also the ability to see the implications for the bigger picture

• The ability to manage small teams and project

What's on Offer

• £35,000 to £40,000
• Free on site parking - Cardiff
• Annual bonus (company performance typically 5% pay out)
• Discounts on BMW and Hyundai cars
• Discounts on O2 mobile and internet plans
• Free life insurance product
• Low cost loans
• Season ticket loan for public transport
• Holiday buy scheme
• Up to 10% employer pension contribution