Office Manager Glasgow, Scotland
Job description
We're making zero carbon happen
We're OVO Group, a big family of companies united by a single vision: to get to zero carbon, fast.
We call this Plan Zero – and it shows how we'll be fighting the climate crisis and transforming the way people use energy over the next decade. To do this, we need the sharpest minds. Are you up for the challenge?
Do great green things with OVO Energy
So much has changed since we launched in 2009. Our goal remains the same though: make energy cheaper, greener, and simpler. Just as it was on day one.
Everyone belongs at OVO
Our aim is to build a diverse and inclusive movement: teams of brilliant people, with unique talents, skills, passions, and experiences.
We encourage everyone to join us, whatever your gender identity, race, ethnicity, sexual orientation, age, life experience, or background. So please come as you are – we can't wait to meet you.
Where in the world of OVO will I be working?
OVO is currently in the process of fitting out a new HUB office in central Glasgow. We are seeking an office manager who can assist with the setting up and managing the office when fit-out works are due to complete in May. Between January and May we have a small serviced office in central Glasgow which you will also be managing on a day to day basis. You'll be working within OVO's Property Team and working very closely with the wider People team. You may also be asked to assist with the closing down of another office site in Cumbernauld which OVO will vacate at the end of December. Due to the nature of this role, you must be within commuting distance of our Glasgow office.
What will I be doing?
Reporting into the Head of Property, the Office Manager role will be a varied and ambitious role with responsibility over the following areas;
- Office administration
- Planned and reactive maintenance
- Cleaning
- Catering and provisioning
- Health and safety
- Procurement and contract management
- Security
- Space management & office moves
- Utilities and communications infrastructure.
Key Responsibilities;
- Responsible for the delivery of all hard and soft services including support for cleaning, housekeeping, emergency call out, PPM, reactive repair as required, including the direction, supervision and oversight of subcontracted services.
- Understand the critical systems on site including UPS, generator, fire alarm etc with an ability to provide facilities support to the business.
- Coordinating statutory compliance and records – e.g. fire systems servicing, electrical testing etc. Report any H&S issues to client, DSE assessments monitoring and reporting
- Understanding of statutory regulations and responsibilities, carrying out relevant actions/requirements.
- Manage and monitor Health and Safety systems and ensure performance statistics are maintained at the required level.
- Assist with contractor management and H&S compliance.
- Manage onsite staff including site receptionists.
- Ensuring planned maintenance and reactive repair requirements are undertaken.
- Manage Building Maintenance on our CAFM system
- Authorise supplier invoices in accordance with delegated authority levels.
- Regular liaison with the Property Management team and attendance at meetings.
- Involvement in facilities development projects.
- Review and improve existing systems and processes, such as DSE, to ensure efficient ongoing facilities maintenance and management.
Is this the job for me?
Key Skills & Experience
- The ability to show initiative and attention to detail but also the ability to see the implications for the bigger picture.
- A down to earth, friendly, confident, and hard-working approach
- A can do demeanour and hands-on approach to fixing problems
- Excellent personable skills
- Good communication skills
- Excellent time management and organisational skills
- You'll need to be reliable, approachable and adaptable
- Great team working skills but also the ability to work autonomously and take ownership for fulfilling tasks and meeting deadlines.
- Proven facilities or office management experience is beneficial but not crucial, we can provide technical support and mentorship within the wider property team.
Brilliant benefits for a world-changing team
Our people are at the heart of Plan Zero. That's why we offer plenty of green benefits and progressive policies to make you feel at home.
For starters, you'll get 34 days of holiday (including bank holidays).
Then there's Flex Pay. It's an extra 9% of your salary on top of your core pay to use as you like. You can take it as cash, add to your pension, or choose to spend it on a huge range of flex benefits.
Here's a taster of what's on offer:
For your health
With benefits like a healthcare cash plan or private medical insurance depending on your career level, critical illness cover, life assurance, health assessments, and more
For your wellbeing
With gym membership, gadget, travel and cyber insurance, workplace ISA, will writing services, DNA testing, dental insurance, and more
For your lifestyle
With extra holiday buying, discount dining, culture cards, tech loans, and supporting your favourite charities with give-as-you-earn donations
For your home
Get up to £300 off any OVO Energy plan (when you pay by Direct Debit), plus personal carbon offsetting and great discounts on smart thermostats and EV chargers
For your commute
Nab a great deal on ultra-low emission car leasing, plus our cycle to work scheme and public transport season ticket loans
