office manager

office manager London, England

Mangera Yvars Architects Ltd
Full Time London, England 32000 - 25000 GBP ANNUAL Today
Job description

Office Manager in a Leading Architect’s Office

Position: Office Manager, Location: Clapham, London www.myaa.eu

Key Responsibilities:

MYAA is an award-winning London and Barcelona-based architectural practice working worldwide. We are looking for a permanent office administration manager to support a small but expanding London. As our office manager, you will be at the heart of our operations, playing a crucial role in driving efficiency and maintaining a well-organized workplace. Your responsibilities will include:

  • Administration: Responsible for the daily admin tasks and ad hoc responsibilities, ensuring smooth office operations. Answer phone calls and respond to admin emails and inquiries.
  • Financial Control: Update company accounts, issue invoices, and follow up payments. Liaise with company accounts and administer VAT submissions. Provide information for company services providers for payroll and pensions
  • ISO Quality Assurance, Information Management, Health & Safety: Maintain records and adhere to ISO filing standards and support ISO audits. Use Smartsheet for office administration
  • Team Coordination: Be the backbone of team meetings and schedules, fostering a collaborative work environment.
  • Supporting Senior Staff: Provide valuable assistance to directors and senior staff, enabling them to focus on strategic goals including booking travel.
  • Supply and Meeting Room Management: Order supplies and ensure meeting rooms are optimally organized.
  • Tidiness and Orderliness: Maintain a tidy and inviting office space for enhanced productivity. Coordinate with cleaners and maintenance to address issues promptly.
  • HR responsibilities: Maintenance of staff attendance, holiday logs, and staff needs.
  • Property Management: Efficiently manage and coordinate properties owned by company directors, ensuring proper maintenance. Oversees payments, and tenancy contracts, deals with tenancy issues, and provides support.
  • Business Development Support Attend company business development events including for example New London Architecture or Leeds Real Estate Forum, Arrange meetings with potential clients.
  • Language Proficiency: Utilize your fluent English communication skills to interact confidently with clients and colleagues in written and spoken / telephone/video communication

Requirements:

Essential Skills

  • Proven experience as an Office Manager or similar administrative role.
  • Proficiency in financial tasks, including account updates and invoice management
  • Excellent organizational and multitasking abilities to handle diverse responsibilities
  • Collaborative mindset with a commitment to nurturing a positive work culture
  • Resourcefulness and attention to detail, ensuring smooth operations
  • Strong interpersonal and communication skills for effective engagement with stakeholders
  • Right to work in UK

Desirable Skills

  • Administrative experience in architectural or design companies
  • Familiarity with ISO filing standards
  • Working knowledge of Smartsheet and/or similar software
  • Experience managing properties
  • The role is office-based
  • Business development skills

Why Join us:
Joining our team isn’t just another job – it’s a chance to be part of something extraordinary. You’ll collaborate with talented individuals, challenge the status quo, and leave a lasting mark on the architectural landscape.
Please send your updated CV to [email protected]
Salary Neg subject to experience and qualification

MYAA is a diverse equal opportunities employer and we welcome staff from all backgrounds

Job Types: Full-time, Permanent

Salary: £25,000.00-£32,000.00 per year

Schedule:

  • Monday to Friday

Work Location: In person

office manager
Mangera Yvars Architects Ltd

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