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Job description

• Facilities management – working with the Head of Finance to ensure that all utilities, cleaning services, post, kitchen needs, and other office support functions are delivered on a timely and cost-efficient basis. Liaise with the landlord and property maintenance companies as appropriate.

• Provide support to senior management from time to time, including travel arrangements, organisation and support of Governance meetings, diary management for team meetings and assistance with external seminars and presentations

• Oversee the management of meeting rooms including their configuration, booking, audio-visual support and organisation of refreshments where required.

• Under the guidance of the Money Laundering Reporting Officer, undertake client identity and other onboarding checks using Smartsearch and other resources.

• Provide support to the Head of Client Relations in the collation and distribution of quarterly client reports

• Perform receptionist duties, greet visitors, and answer phone calls applying appropriate security protocols.

• Undertake general office duties such as the filing and scanning of letters, oversight of generic email addresses, stocking of photocopiers, ordering of consumables for general office and kitchen use

• Manage all aspects of Petty Cash

• Maintain central records of holiday and sick leave

• Maintain central records for keys and entry fobs and issuing and cancelling as appropriate

• To lead within the organisation on health and safety matters including preparation of risk assessments.

• To act as a fire warden in the workplace

• To act as a first aider in the workplace

• Any other reasonable duties as required

Skills & Qualifications

• 2-5 years of work experience in an administrative/office management role

• Educated to “A” level or above. Minimum GSCE grade B in Maths and English

• Must have exceptional attention to detail

• Strong organisation and time management skills and the ability to prioritise

• Must be a self-starter and be able to manage projects

• Strong problem solving and analytical abilities

• Must be proficient in Microsoft Office

• Experience of using databases

• Team player with a can-do attitude

• Good telephone skills

Job Type: Full-time

Salary: £34,000.00 per year

Benefits:

• Company events
• Company pension

Schedule:

• Monday to Friday

Ability to commute/relocate:

• EC2A4PE: reliably commute or plan to relocate before starting work (required)

Work Location: In person

Reference ID: Office Manager