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Job description

The role:

We are a growing Shoreditch based financial services firm with 30 employees. We provide pension administration services for a wide range of business owners and directors.

We are looking for an organised and numerate Office Manager. You must be adaptable and a self-starter, able to work on your own initiative and willing to get involved with tasks of all levels. This is a full-time office-based role.

What will you be doing?

· Managing office stock, ordering supplies including stationery, marketing materials, IT equipment, food and drinks to keep fridges stocked

· Managing the office finances: petty cash, expenses, corporate cards

· Managing contractors, vendor & third-party supplier relationships

· First line IT support and liaising with IT service providers

· Be a First Aider and Fire Marshall, organising training for others

· Be the primary key holder for the alarm system as well as being the emergency contact for the security company

· Ensure new employees have a smooth integration into the office environment, holding inductions and orientations

· Oversight of meeting rooms; managing the meeting room calendar, ensuring visitors are greeted and provide refreshments for meetings

· Be the ‘Go-to’ person for office requests and questions, provide support to other members of staff, ensuring office is running smoothly and answering staff queries

· Ad hoc support for the Operations Director

What do you need?

· Required 3+ years of experience in an Office Manager or similar role.

· MacOS experience beneficial

· Excellent organisational skills and multitasking abilities

· To be proactive with the ability to work independently on own initiative

· Strong communication skills with the ability to interact accurately, clearly and professionally with internal staff and external contacts

What are the benefits?

· £45,000 p/a

· 27 days holiday plus bank holidays

· Casual dress code

· Flexible options to buy/sell holiday, including carry over to following year

· Pension, Insurance and long-term sickness cover from day 1

· Matching charity fund raising up to £500

Job Types: Permanent, Full-time

Salary: £45,000.00 per year

Benefits:

• Company events

Schedule:

• Monday to Friday

Experience:

• office management: 3 years (required)

Work Location: In person

Application deadline: 06/10/2023
Reference ID: OM