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Office Manager

Job introduction

We are looking for someone with the right skills to be a great Office Manager, to help us deliver service transformation, with skills in coordinating and delivering change to the Welfare, Revenues and Business Support service.

• 23 days paid holiday
• Flexible working within a systems-supported environment
• Able to accrue up to 2 extra flexi days leave a month
• Local Government Pension Scheme
• Hybrid working with our main office in Bartholomew House, located in central Brighton, a short walk from the sea and Brighton train station.

Fixed term for: Until 31st October 2024

This role is available as a secondment to internal applicants in line with our secondment policy.

Interview date: TBC

For an informal discussion, please contact Jimmy Ginwalla - (Programme Manager) [email protected]

About the role

Salary £27,852 - 29,439 at time of writing, pay award pending

Our service is introducing a new Electronic Document Management system, which brings a high level of change and improvement to the Welfare, Revenues and Benefit departments. You will work alongside our System Programme Manager, Technical Delivery Team, Project Managers and the wider service, to help deliver this programme of works, as well as other projects in the service.

Are you a solutions-based planner, comfortable with change? Do you enjoy people and planning and have a passion for delivering value for money and efficiencies? Do you thrive on making a difference through helping and organising change?

If you know how to pull people together to get things done, have great organisational talents, and like learning new skills, then we’d like to meet you.

The successful candidate will work with internal and external stakeholders to support this programme. Time management, effective interpersonal and communication skills are essential to this position.

Please refer to the attached Job Description and Person Specification document for a more detailed explanation of the role and the qualities we require to carry out this role.

You will be working as a part of multiple project teams and as part of the wider Welfare, Revenues and Business Support service, to support the day-to-day needs of senior managers and project groups.

Tasks to be carried out (but not limited to)

• Training and development of staff through coaching and feedback
• Act as an escalation point between internal and external stakeholders
• Organising meetings, managing project documents and writing up meeting notes

Depending on the needs of the various projects at any one time, you may be needed to work in our office at Bartholomew House, or work from home.

What are we looking for?

• Experience working in a busy office and excellent ICT skills (MS Office 365) and communication skills across all mediums.
• Experience working with a variety of internal and external stakeholders
• An adept problem solver, comfortable multi-tasking and calm under pressure

Please read our Apply for a job at the council (brighton-hove.gov.uk) pages carefully. They give you all the guidance you need to complete your application as well as information on what will happen after you’ve submitted your application and at interview.

As part of your application, you will need to upload your CV and answers to some shortlisting questions. Your answers to the shortlisting questions are the most important part of your application as they will be used in the shortlisting process to assess whether you meet the essential requirements for the role that are set out in the person specification and to decide whether you should be offered an interview. Before you start your application, please read our guidance here (CV guidance (brighton-hove.gov.uk) and Shortlisting questions guidance (brighton-hove.gov.uk) as this gives important advice which will increase your chance of success in the shortlisting process.

Additional information

Your starting salary will be pro rata if the above position is less than 37 hours or term-time only.

Work Permits: We may be able to obtain a Work Permit for this post but this is subject to meeting the requirements of the UK Visas and Immigration (UKVI) Points-based Immigration System. Please see Gov.uk for more information on the Skilled Worker Visa.

We are a workplace that supports flexibility and employee wellbeing in the way we work whilst providing the best service for our customers. Team and service working arrangements are designed to support both employee work life balance and team collaboration. These would be part of your individual working arrangements alongside any personal preference agreed with your manager in advance of joining.

Your contractual location will be the designated council office for your team and travel to and from your contractual location would be at your own expense.

For more information about our values and the benefits of working at the council, visit Why work for us (brighton-hove.gov.uk)

Company information

Encouraging a diverse workforce

Our city is known and loved for its diversity. Not only is the mixture of people, culture and skills vital to the economic and social development of the city, it's what makes Brighton & Hove such a great place to live, work and visit. We are committed to developing and retaining a workforce that is representative of the diverse communities we serve so we welcome applications from individuals from all backgrounds. In order to achieve our aims of proportionate representation, we particularly encourage applicants from a BME or White Other background as well as those who identify as disabled, male or trans.

Find out more about our commitment to being a fair and inclusive place to work where everyone can achieve their potential by reading about our fair and inclusive actions, our anti-racism strategy and the work we are doing to encourage a diverse workforce (brighton-hove.gov.uk).