Office Manager London, England
Job description
Job Title: Office Manager
Salary: £25,500 to £27,500 per year
SUMMARY
Artifin Accountants is a dynamic Chartered Management accountancy firm that has established itself within the accounting, consultancy, and taxation services sector in a relatively short period of time. We are based in Canary Wharf, and our clients are ranging from individuals and small businesses to large corporations. Our expertise allows clients to focus on running their businesses. We pride ourselves in providing economical and efficient solutions for business dilemmas and scenarios faced by the businesses in the modern world.
We are looking for an Office Manager to organize and coordinate administration duties and office procedures. Your role is to create and maintain a pleasant work environment, ensuring high levels of organizational effectiveness, communication and safety.
DUTIES AND RESPONSIBILITIES
- Serve as the point person for office manager duties including:
o Maintenance
o Mailing
o Supplies
o Equipment
o Bills
- Schedule meetings and appointments, assign tasks and delegate responsibilities
- Organize the office layout and order stationery and equipment
- Maintain the office condition and arrange necessary repairs
- Update and maintain office policies as necessary
- Organize office operations and procedures
- Ensure that all invoices are paid on time
- Manage contract and price negotiations with office vendors, service providers and office lease
- Manage office G&A budget, ensure accurate and timely reporting
- Provide general support to visitors
- Assist in the onboarding process for new hires
- Address employees queries regarding office management issues (e.g. stationery, Hardware and travel arrangements)
- Liaise with facility management vendors, including cleaning, catering and security services
- Plan in-house or off-site activities, like parties, celebrations and conferences
SKILLS, QUALIFICATIONS AND EXPERIENCE REQUIRED
· Proven experience as an Office Manager, Front Office Manager or Administrative Assistant
· Knowledge of Office Administrator responsibilities, systems and procedures
· Proficiency in MS Office (MS Excel and MS Outlook, in particular)
· Hands on experience with office machines (e.g. fax machines and printers)
· Familiarity with email scheduling tools, like Email Scheduler and Outlook
· Excellent time management skills and ability to multi-task and prioritize work
· Attention to detail and problem solving skills
· Excellent written and verbal communication skills
· Strong organizational and planning skills in a fast-paced environment
· A creative mind with an ability to suggest improvements
· High School degree; additional qualification as an administrative assistant or Secretary will be a plus
Closing date for applications is 20th September 2023.
Application Process:
1. Please apply with your cover Letter and CV (both are mandatory to be considered for the role)
2. 1. Successful CV and Cover Letter applicants will be invited to an interview.
Job Type: Full-time
Salary: £25,500.00-£27,500.00 per year
Benefits:
- UK visa sponsorship
Schedule:
- 8 hour shift
Ability to commute/relocate:
- London, E14 8PX: reliably commute or plan to relocate before starting work (required)
Work Location: In person
Application deadline: 20/09/2023
