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Office Manager London, England

Artifin Accountants Ltd

Full Time London, England 25500 - 27500 GBP ANNUAL Today

Job description

Job Title: Office Manager

Salary: £25,500 to £27,500 per year

SUMMARY

Artifin Accountants is a dynamic Chartered Management accountancy firm that has established itself within the accounting, consultancy, and taxation services sector in a relatively short period of time. We are based in Canary Wharf, and our clients are ranging from individuals and small businesses to large corporations. Our expertise allows clients to focus on running their businesses. We pride ourselves in providing economical and efficient solutions for business dilemmas and scenarios faced by the businesses in the modern world.

We are looking for an Office Manager to organize and coordinate administration duties and office procedures. Your role is to create and maintain a pleasant work environment, ensuring high levels of organizational effectiveness, communication and safety.

DUTIES AND RESPONSIBILITIES

Serve as the point person for office manager duties including:

o Maintenance

o Mailing

o Supplies

o Equipment

o Bills

Schedule meetings and appointments, assign tasks and delegate responsibilities
Organize the office layout and order stationery and equipment
Maintain the office condition and arrange necessary repairs
Update and maintain office policies as necessary
Organize office operations and procedures
Ensure that all invoices are paid on time
Manage contract and price negotiations with office vendors, service providers and office lease
Manage office G&A budget, ensure accurate and timely reporting
Provide general support to visitors
Assist in the onboarding process for new hires
Address employees queries regarding office management issues (e.g. stationery, Hardware and travel arrangements)
Liaise with facility management vendors, including cleaning, catering and security services
Plan in-house or off-site activities, like parties, celebrations and conferences

SKILLS, QUALIFICATIONS AND EXPERIENCE REQUIRED

· Proven experience as an Office Manager, Front Office Manager or Administrative Assistant

· Knowledge of Office Administrator responsibilities, systems and procedures

· Proficiency in MS Office (MS Excel and MS Outlook, in particular)

· Hands on experience with office machines (e.g. fax machines and printers)

· Familiarity with email scheduling tools, like Email Scheduler and Outlook

· Excellent time management skills and ability to multi-task and prioritize work

· Attention to detail and problem solving skills

· Excellent written and verbal communication skills

· Strong organizational and planning skills in a fast-paced environment

· A creative mind with an ability to suggest improvements

· High School degree; additional qualification as an administrative assistant or Secretary will be a plus

Closing date for applications is 20th September 2023.

Application Process:

1. Please apply with your cover Letter and CV (both are mandatory to be considered for the role)
2. 1. Successful CV and Cover Letter applicants will be invited to an interview.

Job Type: Full-time

Salary: £25,500.00-£27,500.00 per year

Benefits: