Office Manager (12 Month FTC) London, England
Job description
Every great story has a new beginning, and yours starts here.
Welcome to Warner Bros. Discovery… the stuff dreams are made of.
Who We Are…
When we say, “the stuff dreams are made of,” we’re not just referring to the world of wizards, dragons and superheroes, or even to the wonders of Planet Earth. Behind WBD’s vast portfolio of iconic content and beloved brands, are the storytellers bringing our characters to life, the creators bringing them to your living rooms and the dreamers creating what’s next…
From brilliant creatives, to technology trailblazers, across the globe, WBD offers career defining opportunities, thoughtfully curated benefits, and the tools to explore and grow into your best selves. Here you are supported, here you are celebrated, here you can thrive.
We’re looking for an Office Manager to help us continue running our studio which was recently awarded an ‘Outstanding Company to Work for’ accreditation in Best Companies™ annual report – ranking #13 in the entire UK Technology Sector Companies list.
This role will suit an individual who can comfortably juggle multiple tasks – communicating progress and challenges proactively – and has a professional, yet personal, approach under pressure.
Working in a small team, this role will be required to both plan and carefully consider tasks – but also adapt quickly, and show great flexibility, in the face of changing circumstances.
Based on-site in our Kentish Town studio, this role will likely have a varied pattern of hours to facilitate staff incentives and events week by week. This role is opened as a 12 month fixed term contract.
Your Role Accountabilities...
Ensure studio environment checks are undertaken to create a comfortable and accommodating working environment – including Health & Safety checks, Fire evacuation drills & First Aiders roster
Record office purchases and expenses, for submission to Finance Team - including reconciling Business cards
Complete and coordinate security checks alongside premises security, including office lock up/opening – and reporting incidents to management group
Manage the Front of House team who liaise with external contractors for cleaning, maintenance and emergency works
Manage Corporate Events and arrange regular Studio activities, such as monthly full-studio catering and company social events
Qualifications & Experience…
Experience in office/facilities management, preferably from the Media or Entertainment industries
Excellent communication skills – with a proven ability to build relationships quickly, negotiate with and influence stakeholders at all levels of an organisation
Experience of processing and coordinating business expenses, business travel arrangements, and commercial agreements with suppliers/contractors
Experience in events planning/management for corporate events for large groups
Experience with Email, Microsoft Office package, and communication tools like Slack
Bonus Points...
Training or accreditation in First Aid, Fire Safety or related Health & Safety categories
Experience in office management in a multi-cultural environment, with a diverse range of individual requirements and accommodations
Experience working with high-profile talent in the media & entertainment industry
Experience using Concur for Travel & Expenses
Passion for the Games Industry
If you do not meet all the requirements, but after reading through the description you feel excited about the position, and believe you’d still be a great fit for the role we’d still love to hear from you!
How We Get Things Done…
This last bit is probably the most important! Here at WBD, our guiding principles are the core values by which we operate and are central to how we get things done. You can find them at www.wbd.com/guiding-principles/ along with some insights from the team on what they mean and how they show up in their day to day. We hope they resonate with you and look forward to discussing them during your interview.
The Legal Bits…
Warner Bros. Discovery embraces the opportunity to build a workforce that reflects the diversity of our society and the world around us. Being an equal opportunity employer means that we take seriously our responsibility to consider qualified candidates on the basis of merit, regardless of sex, gender identity, ethnicity, age, sexual orientation, religion or belief, marital status, pregnancy, parenthood, disability or any other category protected by law. If you’re a qualified candidate with a disability and you need a reasonable accommodation in order to apply for this position, please contact us at [email protected].
