Office Coordinator London, England
Job description
Position: Office Coordinator
Camp: Mini Minors & XUK Day Camp
Location: Brookland School, Hampstead Garden Suburb, NW11
Pay: See separate list
Reports to: Camp Manager
Overview
- Your primary responsibility is to promote the safeguarding and welfare of the children in our care.
- Do what is needed to keep campers happy, healthy and wanting to return for more.
- The application process for this position may require a second interview stage.
Responsibilities
Training
- Complete our full training programme and implement effectively all policies and procedures.
Communication with Parents and Staff
- Take phone calls and relay information to the Manager for action.
Communication with Head Office
- Record and action correspondence with Head Office, informing the Manager/Supervisors.
Clothing and Uniform
- Oversee the distribution of spare clothing to children and the staff uniform log.
Social Media and Photographs
- Organise daily posts on social media and photographs of activities throughout each day.
Financial
- Authorise petty cash and process claims in conjunction with Head Office.
Manage On-Site Numbers and Security
- Operate the entry system. Log how many children and adults are on site, including visitors.
Fire Emergency Procedure
- Run fire evacuations and drills in accordance with our policies and procedures.
Administrative Support
- Assist all staff with requests such as phoning home, photocopying, replenishing stationery and resources.
Manage Daily and Weekly Paperwork
- Monitor and file paperwork. Liaise with the Manager with issues arising.
Lates
- Ensure the Lates rota is organised and staff are prepared.
Essential
Proven Experience
- Office/administration experience
- Proficient user of Microsoft Excel, Word and other computer programmes
Leadership Skills
- Communicator, organiser, decision maker, motivator and record keeper
Personal Qualities
- Approachable, resilient, decisive, patient and flexible
Desirable
- Paediatric First Aid certificate
- EYFS knowledge & experience
- Experience in childcare setting
Reviewed November 2022
Job Types: Full-time, Temporary contract
Contract length: 4 weeks
Salary: £320.00-£420.00 per week
Benefits:
- Casual dress
- Company events
- Free parking
- On-site parking
- Referral programme
Schedule:
- Monday to Friday
Ability to commute/relocate:
- London: reliably commute or plan to relocate before starting work (required)
Education:
- GCSE or equivalent (preferred)
Experience:
- Administrative experience: 1 year (preferred)
Language:
- English (preferred)
Work Location: One location
Application deadline: 12/06/2023
Expected start date: 23/07/2023
