Office Coordinator Gateshead
Job description
Avaliable Job Today Hi, we’re NGP!
At NGP, we’re proud to be the largest energy consultancy in Europe, managing business energy portfolios for over 30,000 clients. Our team of experts guides businesses of all sizes, from SMEs to global organisations, in purchasing their energy contracts with ease and efficiency.
Join our global family, with modern and vibrant offices in the UK, France, Malta, India, and Italy. Be part of a team that's leading the way in energy consultancy and helping businesses make informed decisions about their energy consumption.
What is the job about?
We are looking for an Office Coordinator to join our team at our Gateshead, Baltic office. The Office Coordinator will report to the Executive Assistant and assist them in supporting the site and senior leadership team in ensuring the successful running of business services including travel arrangements, fleet management and facilities.
What exactly will you do?
· Support the senior leadership team with travel arrangements and diary management as well as other assistant like duties
· Manage company wide travel including rail and air, ensuring budget requirements are met.
· Maintain a clean, welcoming reception area and provide a world class welcome service to visitors.
· Manage building services such as parking and stationary suppliers including tendering for contracts, managing use of the services and monitoring service delivery.
· Support business meetings through room set up and preparation of documents.
· Manage company EV scheme and fleet vehicles including conducting license checks, liaising with suppliers and maintaining records
· Own business support services, review processes and look to reduce costs.
· Liaise with finance to ensure correct payment for services and deductions.
· Overall site support to ensure building services and facilities are in place.
What we’re looking for
· Someone with strong administration experience in a similar role
· Experience of business travel booking is essential.
· The ability to prioritise workload and work to deadlines. Good time management is a must.
· Someone who strives to achieve high standards and looks to improve ways of working
· A confident professional.
· Computer literate, with a good working knowledge of Microsoft Office applications
Bonus Points
· Experience of supporting a Senior Leadership Team
What’s in it for you?
● Highly competitive base salary up to £25,000
● 23 days of annual leave + bank holidays, with an additional fully-paid month off in December
● Quarterly global events, including our renowned annual conference
● Access to a suite of corporate discounts on wellbeing, gym and spa memberships
● Opportunities for career development and advancement within the company
Job Type: Full-time
Salary: Up to £25,000.00 per year
Schedule:
- Monday to Friday
Work Location: One location
