Office Coordinator London, England
Job description
Applied Information Group is at an important stage of its development. With new significant contracts won it is poised for growth. We are looking for an administration assistant to work closely with our management team and provide them with invaluable administrative support.
About the role
This is an excellent opportunity for someone to learn and develop the skills and knowledge needed to effectively manage in a busy environment. We are committed to providing a supportive mentored environment with a defined training and a development structure. We want the post holder to grow and take on more responsibility.
This is an office based role. The person who holds this role well will be curious, a self-starter, highly committed, energetic, not afraid to ask and not afraid to commit. They should have the drive and ability to grow the role and become an invaluable asset with an exciting future.
Key Tasks
- Assist with the booking of travel arrangements including finding best value as requested
- Provide administrative assistance for project managers, sales and communications and finance
- Day to day running and upkeep of the studio including ICT, supplies and resources
- Scheduling meetings and meeting spaces, ensuring the team have faultless conferencing systems
- Following up on requests for information and directing enquiries to relevant people
- Liaising with suppliers of services (IT, Telecoms, infrastructure and Travel) as required
- Managing our external IT providers
- Welcome and direct visitors
- Distribute and manage post
- Raise Purchase Orders as requested
- Send out weekly resourcing
- Set up weekly company update
- Help organise company events through the social committee
- PA duties for the directors
Essentials
- Committed to excellence in administration. Organised and able to prioritise work loads
- Quick learner / committed to personal development
- Highly proficient with normal office based ICT tools. Experience in using Google Meets software.
- Excellent communication skills. Verbal and written.
- Confidence when dealing with suppliers
- Confident and able to understand and book complex travel arrangement including finding best value
- Able to work with diverse teams and manage competing demands with tack
- Works quickly but with detail
- Flexible can do attitude
About You
- Self-starter with willingness to learn and take responsibility.
- Be able to communicate effectively both internally and externally
- Good time-management skills with the ability to set priorities and meet deadlines
- Excellent verbal and written communication skills.
- Polite and professional
- Ability to work in a team oriented environment and become a key player
- A confident and focused approach to get the job done
- Ability to easily adapt to changing priorities and demands
- Ability to work under pressure
- Quick learner with a proactive approach to work and their own development.
What we offer
- One day working from home.
- A team of passionate people who genuinely care about what they do and the standard of work they produce
- Cash health plan allowing you to be reimbursed for a wide range of both essential and everyday healthcare expenses
- 28 days holiday, pro rata for p/t (including Bank Holidays) increasing by 1 day for each year you have worked (up to a maximum of 3 days)
- Salary sacrifice pension scheme
- Enhanced maternity and paternity leave
- Team socials
- Learning and development budget
- Cycle to work Scheme
- Fruit in the office
We are a company that is fully committed to advancing people and society and looking after the planet. Applied is currently working towards B-Corp certification. All qualified applicants will receive consideration for employment without regard to race, colour, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, or age.
How to apply
To apply for this role please send your CV and Cover Letter with a supporting statement explaining why you want to work at Applied and how you meet the job criteria outlined above. Please state in the subject line the position applied for: ‘Studio Admin Assistant'- FirstName LastName’
We will review applications periodically so please apply early if you are interested. We will remove the job posting once the post has been filled.
Job Types: Full-time, Permanent
Salary: £25,000.00-£27,000.00 per year
Schedule:
- Monday to Friday
Work Location: One location
