Office Assistant London, England
Job description
We all have a right to privacy its a universal human right enshrined in law. In a world where fiction can appear as fact, we fight passionately against breaches of privacy, attacks on reputation and threats to security. Its what makes us tick.
We believe the law is the best and fairest tool available to establish truth. But we also know it can require an army of skills to put things right when crisis hits. Thats why we are the only business in the world to deploy under one roof media experts, data protection lawyers, litigators, experts from military intelligence, former investigative journalists, international investigators, cyber-security specialists, digital forensic experts and senior people from the military, police and government.
At Schillings we are recruiting for a part-time Office Assistant to join our Client Services team on a 12 month fixed term contract, working on-site Tuesday -Friday. This role is integral to the smooth running of the firm and you will get the opportunity to really make a difference whilst working in an environment where no one day is the same. This role would suit somebody who has previous experience working within hospitality, business services or a law firm with strong organisation and communication skills.
- Conducting daily walk arounds, re-stocking paper for printers, checking the overall appearance of all areas and meeting rooms. Reporting any issues to Client Services Coordinator.
- Ensuring that the Hub is always stocked throughout the day with soft drinks, juices, tea bags etc. Re-stocking where necessary.
- Completing stock take for all refreshments.
- Setting up and organising meeting rooms; including preparing refreshments, organising lunches, re-stocking, setting up presentations etc.
- Ensuring document preparation area is always presentable and tidy.
- Meeting and greeting clients/visitors.
- Answering caller enquiries and direct/assist in a helpful and professional manner.
- Monitor incoming emails and deal with all enquiries in an efficient and professional manner.
- Check stationery stock, submit orders to Client Services Coordinator.
- Communicating with all levels of staff to ensure smooth running of the office.
- Booking taxis/couriers.
- Assisting with general office tasks.
Experience:
- 1-2 years within a similar role
The ideal candidate:
- Excellent customer service skills.
- Strong communication skills.
- Highly organised.
-
Attention to detail.
- Flexible with duties and requirements.
Life at Schillings
Given our audacious (and successful) business strategy, it is not surprising that Schillings has a very strong culture. The atmosphere is highly collaborative and focussed on excellence. We have worked hard over the years to develop a coaching culture and are remarkably non-hierarchical, especially given our roots as a law firm. Schillings has adopted a set of values to put at the heart of this change and they reflect the intention and tenor of our ambitious plans. They are: Innovative; Bold; United; and Excellent. Our client list speaks for the outstanding results that have been delivered over many years and the task now is to grow without losing any of the commitment to delivering for clients or the service ethos. Finding people who share our values and can thrive in this environment is key to our success.It takes a unique mix of people to create something truly great. We appreciate that diversity of thought, background and culture creates the best environment to truly innovate, solve problems and achieve our goals. We welcome candidates from all backgrounds if you are driven and want to achieve your best then we will give you the platform and support to succeed.Please let us know if there are any extenuating circumstances we should consider, or any adjustments we may need to make to our selection process, when making your application.
