Office Assistant Hayes, England
Job description
Are you a good communicator and enjoy working with people? Would you like to make a real difference, using your skills to support a parish community?
About the Diocese of Westminster:
The Roman Catholic Diocese of Westminster is a faith-based charity. We are home to the Archbishop of Westminster (Cardinal Vincent Nichols) & the beautiful Westminster Cathedral. We are also one of the leading Catholic dioceses in the country, delivering our charitable mission through our network of 208 schools, 212 parishes and several hundred social justice initiatives. We seek to positively impact the lives of all members of our community.
We believe that to succeed we must be person-centred and place human dignity at our centre. We strive to take a holistic approach to the development of our people so that we may better serve the functions of our Church and the mission of our charity.
Our core values are Competence, Reliability, Honesty, Perseverance and Love
About the role:
The Parish of the Immaculate Heart of Mary Hayes Middx is a large multicultural community in west London close to Heathrow airport in the Care of the Claretian Missionaries. With a weekly mass attendance of approximately 2000 people and a large primary school with some 700 pupils on site, the parish office is usually a busy hive of activity, with people calling in to book Masses, book facilities, purchase religious items from the repository or attend appointments with members of the pastoral and administrative teams.
The office attendant will work closely with the pastoral and administrative team. The role is demanding and the successful candidate will have four areas of responsibility.
- Reception
- Management of the repository
- Some administrative tasks to support the Parish Administrator
- Facilitation of office volunteers
The successful applicant will ideally have experience as a Receptionist or Secretary, with substantial experience in organising people. They must be a good team player with excellent communication and Microsoft office skills, including Word and Excel and be able to learn other software programmes.
About you:
With substantial experience in office organisation, you will be a great communicator who will thrive on juggling the various competing demands of this varied and interesting role. It is therefore important that you are self-motivated and that you can multitask effectively to meet deadlines.
Benefits:
In return for your hard work and commitment to us, you will receive a competitive reward package which will include, but is not limited to:
- 5% pension contribution – Standard Life
- £8K Death in Service benefit (all staff)
- Cycle to Work scheme
- Access to low cost loans with Churches Mutual
- Employee Assistance Program
To be considered for the role, please complete an online application. Only shortlisted applicants will be contacted. Please note that you will need to be eligible to work in the UK to apply for this position. You must provide proof of Right to Work in the UK. We reserve the right to remove the vacancy before closing date.
Location: Hayes Parish
Hours of work: 30 Hours per week (Monday – Friday, 9:30 to 4:30 with a one-hour unpaid lunch break)
Salary: £ 11.95 per hour
Closing date: Wednesday, 31 May 2023 at noon
Interview date: w/c 12 June 2023
Job Reference: 515-REP
The Diocese of Westminster is an Equal Opportunities and accredited Living Wage employer. To be successful, we aspire to be person centred at all times and place human dignity at our centre. We aim at all times to recruit the person who is best suited to the job, and we welcome applications from all communities and underrepresented groups, regardless of race, sexual orientation, disability, faith, age and gender. We guarantee an interview to disabled candidates who meet the minimum criteria. We strive to take a holistic approach to the development of our people so that we may better serve and empower the mission of our Church as ministered by the parishes, deaneries, schools and communities that we support. Our ambition is to work together to promote a more inclusive environment, which attracts all candidates and signals our commitment to celebrating and promoting diversity.
We want people from all walks of life to feel valued for their individuality, thrive in our organisation, share a sense of belonging and demonstrate our values. With this in mind, we positively celebrate Diversity & Inclusion at the Diocese of Westminster and place it at the heart of our aim which is to reflect and connect with the diverse communities that we serve.
Actions we take to provide equality of opportunity for all candidates include:
- We anonymise application forms during our shortlisting process to ensure that candidates are assessed without any consideration of their name, gender or background.
- As part of this anonymisation, we don’t take into consideration where candidates studied, or the method of that study e.g. full-time, part-time or distance learning.
- We apply a consistent approach to our question setting across our applications and interviews to ensure that everyone is assessed against the identified values, competencies and job requirements. Our values are important to us and as such we use a scoring framework that marks candidates based on values, behaviours and competencies.
- We provide guidance and brief all our interviewers throughout the selection processes in recruitment best-practice to mitigate against any potential for conscious or unconscious bias or discrimination. Whenever possible we will have multiple interviewers when assessing each candidate to ensure marking is accurate and fair.
- We ensure all our assessment venues are accessible. We offer alternative formats of our application forms to encourage applicants with disabilities or who require reasonable adjustments to perform at their best.
- We will work together with candidates with a disability or health condition to implement reasonable adjustments to enable them to feel comfortable and strive during the assessment process.
