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Job Title: Office Assistant
Reports to: Head of People and Operations
Type: Permanent, full-time
Location: Blackfriars, London – 5 days per week office presence
Salary: £35,000 - £43,000 depending on experience

About us

QuantSpark is a data science and analytics consultancy based in London. Our mission is to create strategic value for our clients through advanced analytics. We deeply care about the commercial impact of our work and this entrepreneurial approach informs everything we do. Our clients include major UK retailers, big tech companies, private equity firms, the United Nations and many more prestigious international organisations.

The work we do is hugely impactful and engaging, but it’s our talented team which is our greatest asset; we take pride in providing a transparent, collaborative environment where colleagues are supported, empowered and encouraged to reach their full potential.

You'll experience a friendly, fun and thriving hybrid culture, with great perks and social events throughout the year.

Due to the nature of this role, you will be required to be in the office Monday to Friday.

The role

As our Office Assistant you will be in charge of ensuring that we have a well-organised, positive, fun, and professional working environment for our London office by overseeing desk bookings, ordering stationery and other supplies, managing monthly expenses and meeting rooms. You’ll be the go-to person for any queries from the wider team, assisting with important tasks such as meeting management and handling travel. You will put together documents and itineraries, arrange any printing and support with recruitment efforts.

You will be a key individual within our team with the autonomy to suggest improvements and help to build the culture of QuantSpark, all the while working in an engaging, varied role alongside friendly and supportive colleagues.

Who you are

• You are someone who can work autonomously, a strong multi-tasker with a can-do attitude to create a first-class work environment.
• You enjoy building relationships, a 'people person' that truly enjoys being the go-to person and resident expert.
• You’re proactive and have the ability to mitigate any potential challenges or issues and anticipate the needs of our team before they arise.
• You take pride in your role, demonstrating quality and attention to detail in everything you do, with a keen eye for the little things.
• You should have brilliant communication skills, both written and oral, and be able to work effective with all members of the team.
• Above all you’re a team player, willing to pitch in a take charge of any task that comes your way.

Responsibilities

• As the first person that colleagues and guests meet when they come into the office, you’ll act as our welcoming host, ensuring that everyone feels comfortable and has what they need; you’re not above making a cup of tea and arranging refreshments.
• You’ll ensure the smooth day-to-day running of the office, taking ownership of the look and feel of the office, designing ways to continuously improve the space environment and planning for when the team grows.
• You’ll take charge of our meeting rooms and desk booking system, ensuring rooms are well equipped, providing reports on office usage and keeping a keen eye on any trends that emerge.
• You’ll build up great relationship with key suppliers, order stationary, supplies and new tech, you’ll oversee food & snack deliveries, collect mail and parcels, and be the keeper of the QuantSpark library.
• In terms of wider administration, you’ll organise travel including international requirements and accommodation, prepare reports and presentations to the highest standards as well as approve expenses and support with the recruitment of new hires.

Requirements

• Minimum of three years-experience as an administrator, executive assistant or team assistant with the ability to hit the ground running and put your own stamp on the role.
• Experience in working in an entrepreneurial, fast-paced, solution-focused, team-oriented, fun workplace.
• You must be tech savvy, with excellent IT skills; the ability to harness Word, Excel and PowerPoint.
• Preferably, you’ll be familiar with GMail, Slack and other tools but worry not, we’ll bring you up to speed.

Benefits

Our work is hugely impactful and engaging, but our talented team is our greatest asset; we take pride in providing a collaborative environment where everyone is encouraged and supported to grow their career. We have a friendly, open, and transparent culture which embraces diversity in all its shapes and forms.

You'll experience a fun and thriving scale-up culture with the following benefits as part of life at QuantSpark:

• A personal training & conference budget of £6,000 per year to help you grow and develop.
• Plenty of opportunities for career progression with appraisals every six months and annual salary reviews as standard.
• A 10% bonus on your two-year work anniversary and a 15% bonus on your third-year work anniversary.
• EMI Share Options Scheme from day one.
• Ability to work abroad for up to one month every year.
• Top-tier private healthcare with Vitality.
• Numerous perks, discounts and rewards on travel, tech, health & fitness.
• 33 days holiday per year (including bank holidays).
• Regular team-wide events, well-being initiatives, webinars and socials.
• Top-notch IT equipment.
• Cycle-to-work scheme.
• Quarterly awards and prizes.
• Company pension scheme with NEST; 8% contributions.
• A fully stocked supply of breakfast, fruit, and refreshments – enjoy pastries on us every Monday.

Equal Opportunities

We strongly believe that diversity of people and ideas is essential for the well-being and effectiveness of our team, and we are committed to creating a company where diversity in culture, experience and background is genuinely valued. Diverse and inclusive groups bring different perspectives and ideas that help better serve our clients and help all develop. QuantSpark is an equal opportunities employer and, as such, makes every effort to ensure that all potential employees are treated fairly and equally, regardless of their sex, sexual orientation, marital status, race, colour, nationality, ethnic or national origin, religion, age, or disability.