Job description

Office Assistant

Reporting To: Office Manager

Department: Corporate team

Location: 212 New King's Rd, Fulham, London SW6 4NZ

Job Summary:

The Office coordinator will provide varied support to our corporate team specifically the sales, marketing, and operations department, along with access to company’s board of directors. Working to deliver excellence across all departments and following business best practice. This is a varied administrative role, that provides good access to employees at all levels within the company, along with development of skills on a variety of CRM, business, and marketing software.

This role suits someone who is confident, friendly, outgoing, adaptive and enjoys variety in their daily work activities, great attention to detail and wants to develop in a dynamic role that can truly make a difference to a business’s performance. Combining key contributions to the team across all our platforms the role also has an element of both administrative support and auditing but also the opportunity to help develop our marketing assets in relation to social media presence and marketing projects.

Key requirements:

4 days per week in the office (5 for the first month)

Main Responsibilities

Logistics/Ops:

- Office maintenance including Kitchen stock, ensuring kitchen and office space is clean and tidy, ordering, and logging stationary supplies for the group, refreshments, and snacks on weekly grocery orders

- Meet and greet visitors, booking meeting rooms, setting up laptops/tv/projectors etc.

- Answering calls on Parallel switchboard and passing on messages where required.

- Organise couriers where required

- Collect and distribute mail

- Assisting with printing, photocopying, and binding if required, making sure printers are equipped with paper and regularly checked for toner replacement

- Shredding of documentation where required

-

Sales support:

- Various EA duties/projects for Company Directors

- Ad hoc projects for Parallel Consulting CEO, Parallel Consulting MD, team directors and office manager.

- Assist in booking travel for staff if required.

- General administrative support to Parallel, expenses, credit checks, logging compliance documents and ensuring best practice.

- Audit of HR system folders, ensuring files are up to date

- Setting up desks for new starters, including start-up stationery and all training documents.

- Assist OM with coordination of company social activities, reward incentives and trips (Christmas parties, lunch clubs, dinners, company trips).

Website:

- Supporting the research and execution of blog articles

- Supporting the administration of the Parallel current website content management system

- Monitoring number of job ads on the Parallel website and sending regular reports to managers

Social & Digital:

- Assist in the uploading and scheduling marketing campaigns for Parallel across Parallel social media platforms following the social media plan created by our BOP team

- Monitoring activity across social platforms and relaying trends that shape social media strategy

- Monitoring competitor activity; on social networks and blogs.

- Sourcing articles for consultants to post in our LI groups

- Searching for relevant articles for Parallel and post across social media platforms (LinkedIn & Xing)

Design:

- Supporting marketing to develop updated design consultant toolkit collateral (case studies, team sheets, etc.)

- Editing consultant brochures for clients/candidates

- Work collaboratively with Parallel’s brand manager to ensure all new starters are set up across all relevant business profile platforms (with up-to-date photos etc).

- Auditing job adverts for the sales team on our website.

- Support in company external content such as Instagram and LinkedIn, post ideas, editing templates.

- Support team in putting together presentations for reviews and sales meetings

Skills & Experience:

6-12 months hands-on administrative skills within a medium to large office environment (a sales environment would be highly preferred) as well as:

- Proven experience as an office administrator, office management or relevant role.

- A real ‘can do,’ positive, positive attitude who takes ownership of responsibilities.

- Ability to work under pressure

- Excellent organisational skills and exemplary attention to detail

- A keenness to work within a vibrant sales environment and be part of a Team and have contact at all levels within an organisation.

- Proficient use of MS office and office management software

- Experience in creative marketing suites would be a bonus

- Outstanding communication and interpersonal abilities are essential.

- Willingness to embrace our core business values (demonstrated in day-to-day work ethic)

Job Types: Full-time, Permanent, Graduate

Salary: £20,000.00-£25,000.00 per year

Benefits:

• Additional leave
• Casual dress
• Company events
• Discounted or free food
• Flexitime
• Gym membership
• Sick pay
• Wellness programme
• Work from home

Schedule:

• Flexitime
• Monday to Friday

Ability to commute/relocate:

• London: reliably commute or plan to relocate before starting work (required)

Work Location: Hybrid remote in London

Expected start date: 30/05/2023