Office Assistant Norwich, England
Job description
Coder Agency is a Digital Marketing Agency in the city centre of Norwich. We use a strategic and creative outlook to inspire innovation and optimise brand visibility.
We are looking for an ambitious and motivated office assistant to join our client services team. Someone who is driven to dive deep into a variety of industries and excited to face a new challenge whilst looking to expand their skills and grow their career.
Agency culture
We’re an upbeat, enthusiastic and sociable team who always go the extra mile to ensure our clients are extremely satisfied with the level of service they receive from Coder Agency.
We’re an innovative and collaborative bunch of people with a real passion for the work we do and the vision of growth for the agency.
The office assistant will support the Operations Director, ensuring the smooth running of the office while implementing company procedures and day-to-day operations. As office assistant, you will organise and coordinate administrative duties and office procedures. You will create and maintain a pleasant work environment, ensuring high levels of organisational effectiveness and communication.
We’re looking for an enthusiastic, career-focused individual who can add value to our fast growing team. The ideal candidate has a ‘can do’ attitude with an eye for detail, a passionate approach and can effectively manage their own work day in a fast-paced, dynamic environment. You must take great pride in the work you do.
Key Responsibilities
As an office assistant at Coder Agency, you will not only be the first point of contact for clients and visitors on a daily basis but also for operational requirements for the team across the business. You will need interpersonal skills and the ability to manage multiple tasks and schedule workload appropriately in order to deliver effectively.
A highly visible role that will give you the opportunity to develop as well as improve and continue to drive the effectiveness of the operation.
Responsibilities will include:
- Setting up / closing down the business each day to a consistent standard
- Answering phone calls and transferring them as necessary
- Managing correspondence by answering/redirecting emails and sorting mail
- Managing the calendar and scheduling meetings
- Welcoming visitors, as well as collecting and organising refreshments for meetings
- Organising the office layout and ordering stationery and equipment
- Maintaining the office condition and arranging necessary repairs/maintenance works
- Following up on office operations and procedures
- Liaising with different facility vendors, such as cleaning & car parking suppliers
- Liaising with payroll in regards to employment
- Managing incoming and outgoing invoices
- Plan in-house or off-site activities, like parties, celebrations and office events
- Onboarding new clients
Required skills:
- Confident with creating and formatting documents on Word & Excel (Google Docs & Sheets)
- Hands on experience with office machines (laptops/desktops and printers)
- Knowledge of office administrator responsibilities, systems and procedures
- Excellent time management skills and ability to multitask and prioritise work
- Attention to detail and problem solving skills
- Strong organisational and planning skills in a fast-paced environment
- Excellent written and verbal communication skills
- A creative mind with an ability to suggest improvements
Monday to Friday, 9am - 5pm
Job Types: Full-time, Permanent
Salary: £18,000.00-£25,000.00 per year
Benefits:
- Company events
Schedule:
- Monday to Friday
Work Location: In person
Application deadline: 27/03/2023
Reference ID: CODOA0123
Expected start date: 03/04/2023
