Office Assistant Stafford, England
Job description
Office Assistant (Part time)
Our company
At Adsyst Automation Ltd we understand that our continued success is down to our dedicated team, therefore, we invest time and effort in each individual; training and assisting with their personal and professional development, encouraging their strengths while offering a good work/ life balance.
Adsyst Automation Ltd has been providing complex Control Systems for Process Control, Automation and Telemetry to customers worldwide for nearly 35 years. We have four offices nationally; our Head office in Yateley, Hampshire, our Stafford office and a further two offices in Peterborough and Greater London.
With our core skills lying in PLC, SCADA, HMI, MIS, MES, RTU, control system software engineering, data acquisition, bespoke software and LV Assemblies and Electrical installation, our expertise in panel building and electrical installation allow us to offer full turnkey solutions.
We approach each project with a fresh outlook and use our knowledge and partnerships to stay a step ahead of the competition, offering the most advanced, innovative and cost effective solutions.
The role
This is an exciting new part time expansion opportunity for someone to work in a challenging and fast learning environment as an Office Assistant. This role offers a great deal of variation assisting the whole team at Adsyst with any office / administration tasks and would be ideal for someone who enjoys a busy environment looking to learn / expand their administration skills.
The successful candidate will be mentored by our existing full time Office Assistant and gain knowledge of various areas of the business assisting with Purchasing, Employee Training records, Reporting on Project Milestones, Supplier Management and assisting Directors and Senior Management as required. We are looking for someone who is proactive, concise, has good attention to detail and excellent writing proficiency/literacy skills, enabling them to assist with a variety of demands from the business.
Duties include:
- Answer incoming telephone calls, take telephone messages where necessary
- Meeting and greeting visitors, assigning visitor passes
- Arranging buffet lunches for meetings/ clients
- General filing and shredding of documents
- Attending Training Sessions (both internal & external) when required
- Stock Keeping – Ordering of Stationery/ Printer Consumables and kitchen supplies
- Purchasing – Raising Purchase orders and ordering hardware for projects
- Creating BOMs (Bill of Materials) for projects
- Stores – Maintaining an accurate stores system
- Dealing with outgoing post including organising courier service, completion of appropriate forms / delivery notes and taking post to post office
- Scanning/copying/laminating/binding/and preparation of office documents.
- Booking hotels/parking and make Travel arrangements
- Maintaining holiday / sickness records and admin around these
- Car Insurance Log/Pool car and van tracking and Maintenance
- Any other task as requested by Management
Required Skills / Experience
Full and comprehensive training will be provided, however, applicants should possess the following:
- All applicants must have knowledge of Microsoft Word and Excel as minimum. Full training will be given in all other areas
- Full UK driving license and own vehicle is essential
- Have a fastidious attention to detail
- Genuine interest to develop organisational skills
- Financial awareness would be beneficial
- Experience in a similar previous role would be highly beneficial
Package
- Auto enrolment pension scheme (including Salary Sacrifice/Exchange for Pension Payments if desired)
- Company bonus scheme (after 1 year service)
- Private Health Scheme (after 1 year service)
- Death in Service Plan (after 5 years service)
- Access to our Wellbeing programme operated through COGG (https://www.coggroup.co.uk)
- Access to our Training Hub (various training courses available)
- Free parking at all our offices
- Access to company vans or pool cars (company car scheme also available)
- Access to Perkbox (https://join.perkbox.co.uk) This gives employees access to discounted shopping, eating out, cinema and even holidays
- Free quarterly social events, team building days and Christmas party weekend break (partners included).
- TIL / Overtime and expenses scheme
Part time position – 20 hours per week, Monday to Friday (4 hours per day)
This position is for our Stafford office.
Other positions are available in this office and in other locations. See our website for more information: www.adsyst.co.uk
Job Types: Part-time, Permanent
Part-time hours: 20 per week
Salary: £14,500.00-£16,000.00 per year
Benefits:
- Casual dress
- Company events
- Company pension
- Employee discount
- Free parking
- Private medical insurance
- Sick pay
- Store discount
- Wellness programme
Schedule:
- Monday to Friday
Supplemental pay types:
- Yearly bonus
Education:
- GCSE or equivalent (preferred)
Experience:
- Administrative: 1 year (preferred)
Licence/Certification:
- Driving Licence (preferred)
Work Location: In person
Reference ID: STAFF-ADMIN
