Office Adminstrator Apprentice Gosport, England
Job description
At Boeing, we innovate and collaborate to make the world a better place. From the seabed to outer space, you can contribute to work that matters with a company where diversity, equity and inclusion are shared values. We’re committed to fostering an environment for every teammate that’s welcoming, respectful and inclusive, with great opportunity for professional growth. Find your future with us.
Responsibilities:
Travel:
- Hotel bookings for UK travel
- Flight, hire car and hotel bookings for overseas travel
- Travel authorisation letters
Expenses:
- T@B expense submissions for Senior Managers - Within deadline as per PRO, avoiding rework/resubmission and “Red Memos”
Diary Management:
- Dealing with inquiries – for meetings, mentees etc.
- Programming meetings (including location /WebEx /telcon / VTC, etc.)
- Booking desks or offices using the Condeco system when required
- Moving meetings where necessary - Move meetings with subordinates as necessary
- Move meetings with peers/seniors when requested by Managers
Meetings:
- Coordination of off sites and other meetings: location, resources, accommodation, catering
- Forward / manage communications within Gosport and or program as requested
- Manage Distribution lists / Create distribution lists where required
Other Tasks:
- Specific admin tasks in support of other managers, as agreed with Senior Manager including overseas travel bookings and expenses support for managers
- CRI Projects
- Specific Admin tasks in support of projects (e.g. data collation etc.)
- Data Management Tasks
- Raise purchase requisitions within Oracle based procurement system for office supplies, training services, personal protective equipment and other ad hoc requirements
- Preparation of Monthly All Hands meeting material and running of meeting
- Maintenance of site access system
- Act as deputy for site support for sickness/holidays etc.
- Control of visitors
- Management of pool cars / arrange servicing / replacement / usage
- General administrative support to Gosport site as agreed
Export Control Requirements: Not an export control position
Equal Opportunity Employer:
We are an equal opportunity employer. We do not accept unlawful discrimination in our recruitment or employment practices on any grounds including but not limited to; color, religion, national origin, gender, sexual orientation, gender identity, age, physical or mental disability, genetic factors, military and veteran status, or other characteristics covered by applicable law.
We have teams in more than 65 countries, and each person plays a role in helping us become one of the world’s most innovative, diverse and inclusive companies. Applicants are encouraged to share with our recruitment team any accommodations required during the recruitment process.
