office administrator Birmingham, England
Job description
About the Company
Zhuzhou CRRC Times Electric UK Innovation Centre (TEIC) is a subsidiary of the CRRC Corporation Limited, the world’s leading propulsion and control systems provider in the rolling stock industry. Our mission is to design, develop and produce state of the art power electronics systems and components for automotive electric vehicles, rail, and renewable energy sectors. Please Follow us on LinkedIn or visit https://teic.crrczic.cc/ for further details.
Overview of the role:
The Receptionist will be the face of the company and will be the first person that external customers and suppliers will meet. Therefore the role requires the candidate to communicate clearly and effectively, have a friendly but professional approach with all customers (internal & external) and have a smart professional appearance.
What you will be doing in this role:
· Reception and guests greetings & registration, Answering and forwarding external calls;
· Meeting room preparation and service
· Lunch management: bookings, delivery, suppliers management and lunch quality supervision, etc
· Stock management: Manage office supplies and R&D materials, Inbound & outbound stock take, purchase request for office supplies
· Receive the deliveries of offices supplies and R&D material, and upload the GRN into the system
· Business trip coordinating and booking, including hotels, flights and local transportations, and process;
· Tea and coffee supplies for the kitchen
· New starter office pack preparation and relevant induction
· Arranging couriers, sorting and distributing post
· Support H&S: Fire Alarm test on weekly basis, emergency light test on monthly basis, attend training of H&S, Fire Marshal and First Aider, regular checking of office and properly keep relevant H&S records, etc.
· Management of office environment, ensure cleanliness, hygiene and tidiness;
· Support maintenance and repairing of office facilities.
· Arrange company event such as Christmas Party, team building events, etc.
· As backup of Assistant Buyer to deal with necessary affairs when the Assistant Buyer is on leaves
· Other tasks as instructed by the supervisors.
We would like you to have:
· Educated to degree level
· 1-year minimum experience in a similar administrator or receptionist role or customer service role
· Intermediate user of Microsoft Office Packages – Outlook, Word, PowerPoint, Excel and Databases
· Excellent written and verbal communication skills in English and Chinese Mandarin
· Multitasking and time-management skills, with the ability to prioritize tasks
Benefits
TEIC is a great place to work with opportunities for professional and personal development. Our benefits include:
· 25 days holiday + 8 bank holidays
· Holiday allowance increase with length of service
· Bupa healthcare
· Healthcare vouchers
· Free on-site car parking
· Free lunch Monday to Friday
· Contributory Pension
· Life assurance
· Cycle to work scheme
· Company sick pay
· Professional Membership fees paid e.g. CIPD, IEEE
· Family Friendly policies
· An Independent 24-hour confidential counseling service
To find out more about TEIC visit www.teic.crrczic.cc.
*The post will initially start as a 2 years fix-term contract, but with good possibility to extend or progress. No visa sponsorship will be provided for this role.
Job Types: Full-time, Contract
Contract length: 24 months
Schedule:
- 8 hour shift
Education:
- Bachelor's (required)
Experience:
- administrator or receptionist: 1 year (required)
Language:
- Mandarin (required)
Licence/Certification:
- right to work in the UK without sponsorship (required)
Work Location: In person
Reference ID: 6-3
