office administrator Liverpool, England
Job description
Hire/Office Administrator – Liverpool – FULL TIME
A new opportunity has arisen to join one of the North West’s leading hire companies to assist in the hire of portable accommodation and toilets throughout Merseyside and surrounding counties.
As a Hire/Office Administrator your key responsibilities will be to provide an efficient and professional service within the depot and support the depot supervisor where required.
This is a full time role based within our Liverpool depot working 41.25 hours per week (08:00 – 17:15 Mon to Friday).
Objective
The successful candidate will work within our team to assist in managing existing clients and promote our services to new clients who hire portable accommodation to primarily the construction and events Industry. This role is responsible for managing all communications with our client to ensure a seamless system from enquiry to invoicing. The candidate will also be responsible for purchasing stock and equipment for the Depot, including Vehicle Maintainace bookings for regular inspections of our fleet.
Responsible to
The Hire/Office Administrator will be responsible to t
Person Specification
· Dealing with phone, email and occasional face to face enquiries.
· Generating contracts, maintaining client information, and completing updates on our bespoke computer system.
· Control of Core Stock levels for Servicing/Repairs and Bulk Fuel Ordering.
· Supporting the depot supervisor on tasks such as processing invoices and staff timesheets.
· Communication with internal and external clients by telephone, letter and email.
· Data entry and production of daily delivery, collection and service documentation.
· Preparing statistics (daily and weekly logs) of jobs undertaken for management and clients using Excel.
· Checking documentation to identify and rectify any discrepancies.
· Other tasks as appropriate to the season and required by line management
Essential Skills
· Administrator experience.
· Background of selling/purchasing over the phone or face to face (desirable)
· Good verbal communicator who is confident and polite
· High level of computer literacy and adaptability to work with new computer systems
· Demonstrable good working knowledge of Microsoft Office
· Accurate and numerate
· Excellent organisational skills and time management skills with ability to prioritise workload
· Good communication skills with ability to discuss issues with internal personnel and clients at all levels
· Ability to exercise discretion and confidentiality
· Ability to work as part of a team
· Flexible with a can do attitude and the desire to make the role their own
Desirable Skills
· Knowledge of the hire industry
Wage band: Negotiable depending on experience.
Hours of work: 8:00a.m. to 5:15p.m (60 minutes lunch break).
Holidays: 22 days per annum plus statutory holidays
Based from: Hammond Road, Kirkby, Liverpool, L33 7UY
For further information on the company please access: www.turnstilecabin.co.uk
www.wgsearch.co.ukwww.compressive.co.uk
www.sealsandpacking.co.ukwww.searchforhire.co.uk
Job Types: Full-time, Permanent
Salary: £22,500.00-£24,000.00 per year
Benefits:
- Company pension
- Flexitime
- Free flu jabs
- Free parking
- On-site parking
- Referral programme
- Sick pay
Schedule:
- Flexitime
- Monday to Friday
Supplemental pay types:
- Performance bonus
Experience:
- Administrative experience: 1 year (preferred)
Work Location: In person
Reference ID: LIVERPOOL OFFICE JUNE 2023
