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Job description

About us

Whippendell Marine is a small business which can trace its history back over 120 years and since 1935 we have been supplying the Royal Navy and others with specialist electrical equipment into harsh environments such as ships and submarines.

We are based in a modern facility in Tilbrook with off-street parking and surrounded by green space. There is a dedicated staff rest are with sofas, TV, microwave & fridge and free tea and coffee.

Sales & Office Administrator

Job Description

Whippendell Marine is seeking an Office & Sales Administrator to support our Sales & Business Development Team and assist in the running of the office.

The role could be Full or Part Time with a minimum of 20 hours per week, based at our Tilbrook office.

This position will report directly to the Key Accounts Manager.

Sales Support

• Issue quotations, process sales orders, update logs and generate key monthly data.
• General administration support to the Business Development Director and Key Account Manager.
• Create pricing spreadsheets and assist Supply Chain Manger to obtain component prices.
• Ensure the smooth running of the sales office on a day-to-day basis.

General Office Support

• Manage the reception area, including welcoming customers and guests.
• Manage company correspondence, including phone calls, emails and post.
• Assist with organisation of meetings, scheduling of appointments and catering during company events.
• Manage inventory of office supplies to ensure smooth office operations.
• Assist in providing holiday / sick cover for the Key Accounts Manager.
• Provide holiday / sick cover for the accounts administrator.
• Provide holiday / sick cover for Supply Chain, including order placement and chasing.
• Provide holiday / sick cover for the Engineering Administrator.

Experience / Requirements

• 2 years of experience working in a professional office environment preferred.
• Professional manner.
• Excellent written and oral communication skills.
• Must be proficient with computers and Microsoft Office applications (Word, Excel, Outlook) and able to learn new software quickly.
• Must be able to prioritise and multitask.
• Must be able to work independently and as part of a team.
• Must have reliable transportation to and from work.
• Must be able to pass criminal background check.

Pay & Benefits

• The full time (37.25 hours) equivalent salary : £24,000 to £26,000 per annum.
• 33 Days holiday, including Bank Holidays
• Company pension scheme, including death-in-service benefit.

Job Types: Full-time, Part-time
Part-time hours: 20-37.25 per week

Salary: £22,000.00-£25,000.00 per year

Benefits:

• Company pension
• Life insurance
• On-site parking
• Sick pay

Schedule:

• Monday to Friday

Supplemental pay types:

• Yearly bonus

Work authorisation:

• United Kingdom (required)

Work Location: In person

Expected start date: 31/07/2023