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Job description

Responsible to: Administration Manager 11-16

Location: Senior School, Cambridge

Main Responsibilities:

· Ensure a professional “front-of-house” response to all telephone calls, emails and in-person enquiries from parents, staff and other members of the community

· Assist with the smooth running of the administration tasks for the busy Senior School office.

· Manage the office email account

· Daily use of ParentMail to communicate with our parents and guardians and manage items for payment

· Assist with the planning and delivery of school events such as Open Days, Entrance testing, concerts, and parent events.

· Ensure all student records are kept updated on the Management Information System (iSAMS)

· Maintain and update Daily News and Student Blog

· Take minutes of meetings as necessary (training can be provided)

· Support medical room as and when required (First Aid training will be provided)

· Cover of reception, providing excellent customer service to all visitors when needed

· Provide cover at the other school office sites across the Foundation as required

General Responsibilities

· Act as an excellent ambassador for the Foundation at all times.

· Build and maintain good working relationships with all Foundation colleagues.

· Assist as necessary in other Foundation areas at peak times.

· Work at all times towards the aims and goals of the Foundation and any individual objectives and targets you may have agreed.

· Proactively identify areas for improvements within the Foundation.

· Actively promote the Foundation’s Equal Opportunities Policy, encouraging staff awareness and participation in all areas.

· Act in accordance with the Data Protection principles at all times.

· Adhere at all times to Foundation operational and employment policies and procedures.

· Take care of your own health and safety and that of people who may be affected by what you do (or do not do).

· Cooperate with others on health and safety, and not interfere with, or misuse, anything provided for your health, safety or welfare.

· Follow the training you have received when using any work items the Foundation has provided.

· Adhere to the Foundation’s Privacy Notice and ensure private and confidential data is kept secure and disposed of in the appropriate manner.

This job description is not necessarilycomprehensive and the position holder will be required to carry out such other duties as may reasonably be required within the general scope and level of the post.

Safeguarding and welfare of children

The post holder’s responsibility for promoting and safeguarding the welfare of children and young persons for whom s/he is responsible, or with whom s/he comes into contact, will be to adhere to and ensure compliance with the Foundation’s Safeguarding and Child Protection Policy statement at all times. If, in the course of carrying out the duties of the post, the role-holder becomes aware of any actual or potential risks to the safety or welfare of children in the School, s/he must report any concerns to the School’s Designated Person or the Foundation’s Designated Safeguarding Lead.

All employees of the Foundation adhere to the Safer Working Practices guidance and all teaching staff are required to adhere to the Teaching Standards which can be found on the government website.

Terms and conditions

All appointments for the Stephen Perse Foundation are subject to satisfactory reference and disclosure and barring service (DBS) checks, suitability to work with children checks, online checks, proof of identity and eligibility to work in the UK, completion of a medical questionnaire and proof of qualifications.

Hours of work

Monday to Friday, full time, 52 weeks, 8am-4pm. Some flexible shifts may be required to cover other sites. This could be 7:30am-3:30pm or 10am-6pm.

Job Types: Full-time, Permanent

Salary: £24,329.00 per year

Benefits:

• Canteen
• Company pension
• Cycle to work scheme
• Discounted or free food
• Free flu jabs
• Life insurance
• Private dental insurance
• Private medical insurance

Schedule:

• Day shift
• Monday to Friday

Work Location: In person

Application deadline: 29/09/2023
Expected start date: 09/10/2023