office administrator Aylesford, England
Job description
Offset Print & Packaging is a manufacturer of printed retail packaging. We are focussed on providing high levels of product quality, matched with excellent customer service.
Due to continued business growth an opportunity has arisen for an Operations Administration Assistant. The role will focus on providing general administrative assistance to the Operations/Technical Order Processing (TOP) team. There will also be some involvement with the ‘Customer Service` team to ensure flexibility/cover across the internal sales/production departments.
Main Responsibilities:
· General administrative duties for a range of internal departments
· Assisting the TOP team with the raising of Purchase Orders
· Internal liaison with our sales, QA, logistics, production, planning and finance departments to collate requisite job information.
· Assisting the TOP team with the processing of Purchase Invoices
· Stock Control and Replenishment of Office Stationary Supplies and Production Staff uniforms.
· To establish a working relationship with designated suppliers and business contacts
· Communicating and co-ordinating with suppliers via email/in writing and phone in a clear, concise and professional manner. The role may include internal and off-site supplier meetings.
· Working closely with the Planning Manager on the production of the Planning Schedule, including liaising with various internal and external parties
· Job/Costing data analysis and problem identification
· Working with the operations management team on the implementation of new and ongoing projects and procedures
· Actively participating in and contribute towards continuous individual development and team targets
· Any other duties as instructed by the Estimating and Procurement Manager, Senior Management or company Directors
Skills and Attributes:
- Willing and able to work well within both a team and as an individual
- Ability to prioritise multiple tasks and work under strict timescales
- Ability to remain calm under pressure
- Confident and enthusiastic with a desire to learn and develop through continuous training
- Ability and willingness to share knowledge and skills with other members of the team
- Experience of working with Information Management Systems and associated IT hardware advantageous
- Good communication skills both verbal and written
- Confident, enthusiastic with a “can do” attitude
- Good standard of Mathematical knowledge
- Strong interpersonal and organisational skills
- Fully conversant with Microsoft Office
- Able to show a high degree of initiative and flexibility
- Organised, methodical and logical approach to work
- Actively participating in and contribute towards continuous personal and team development and targets.
- Willingness to learn negotiation techniques and practices for day to day supplier interaction
Benefits for the Operations Administrative Assistant include:
- Monday–Friday, 37.5hrs per week. Some flexibility regarding start/finish times, minimum 7.5hrs per day excluding lunch time. Additional hours/travelling as required.
- Competitive salary
- Access to Employment Assistance Program
- 25 days holiday entitlement + 8 Statutory Bank Holiday allowance
- Workplace Pension
- Training on all relevant IMS`s and personal development in line with the role
- Ongoing training with the aim of entering onto an Industry recognised professional qualification
Job Types: Full-time, Permanent
Salary: £21,000.00-£23,000.00 per year
Benefits:
- Additional leave
- Bereavement leave
- Company events
- Company pension
- Cycle to work scheme
- Employee discount
- Free parking
- Health & wellbeing programme
- On-site parking
- Referral programme
- Sick pay
Schedule:
- 8 hour shift
- Day shift
- Holidays
- Monday to Friday
- No weekends
Application question(s):
- Can you confidently use of all Microsoft Office programs such as Excel, Word and Outlook.
Education:
- A-Level or equivalent (required)
Work Location: In person
Reference ID: 1707
Expected start date: 11/09/2023
